Overview

We are seeking a dynamic and organized Receptionist/Office Administrator to join our team! In this role, you will be responsible for managing front desk operations, assisting clients, supporting staff, and ensuring smooth daily office operations. Your energetic approach, strong communication skills, and attention to detail will help maintain a professional, efficient, and welcoming office environment. This paid position offers an excellent opportunity to develop your administrative skills while gaining valuable experience in the Canadian immigration industry.

Duties

- Greet visitors and clients warmly, directing them appropriately and maintaining a qualified front desk presence
- Manage incoming phone calls, answer inquiries promptly, and route calls efficiently using excellent phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software for record keeping and administrative purposes
- Handle clerical duties such as filing, photocopying, scanning, proofreading documents, and maintaining organized office records
- Assist with creating, organizing, updating, and maintaining client files and office records
- Assist with scheduling appointments, coordinating meetings,



and managing calendars for staff members
- Communicate with clients by phone, email, and other channels regarding appointments, required documents, and general inquiries
- Assist with collecting, organizing, and following up on documents required for immigration applications
- Provide administrative support for temporary resident files, including Visitor Visas/TRVs, Study Permits, Work Permits, Visitor Records, extensions, and restoration applications
- Assist immigration consultants and staff with general administrative and file-related tasks as required
- Maintain confidentiality and handle client information and documents professionally

Qualifications

- Minimum 6 months to 1 year of work experience in Canada, preferably as receptionist or office administrator in immigration office.
- Knowledge of immigration documents, procedures, and compliance requirements is an asset.
- Strong organizational, time-management, and attention-to-detail skills.
- Proficiency in Microsoft Office and electronic filing/document management systems.
- Ability to handle sensitive information with discretion and professionalism.

Pay: From $18.00 per hour

Work Location: In person

📌 Receptionist/Office Administrator (Canada)
🏢 Doaba Immigration Consultancy
📍 Canada