- The Administrative Assistant 2 will provide moderately complex, varied-to-routine administrative and clerical support. We seek a professional who will coordinate, integrate and implement assigned administrative or staff functions.
- Receive and relay messages and respond to varied to routine administrative requests.
- Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.
- Schedule and coordinate meetings, diaries and travel arrangements.

- Apply knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.
- Handle moderately complex clerical, administrative, technical or customer support issues under general supervision, while escalating more complex issues to appropriate staff. *Other duties as assigned
- Minimum Qualifications

- High school diploma, secondary education level or equivalent
- Two years of related work experience.

JOB PURPOSE AND IMPACT

- The Administrative Assistant will organize and deliver a wide range of administrative services. In this role, you will ensure productive operation of the office.

KEY ACCOUNTABILITIES

- Ensure the office functions correctly
- Answer phones and monitor the gates
- Assist with visitors
- Assist with Supplier Accounts

- Review payment runs and print cheques
- Deposit cheques
- Invoice submission
- Vendor Set up




- Manage inbound and outbound mail
- Oversee the janitorial team and maintain the janitorial inventory

- Review office and lunch supplies
- Book meeting rooms when required
- Handle basic issues and problems under direct supervision, while escalating more complex issues to appropriate staff.

- Other duties as assigned

MINIMUM QUALIFICATIONS

- Bachelor’s degree in a related field or equivalent experience
- Other minimum qualifications may apply

PREFERRED QUALIFICATIONS

- Computer literate with experience using Office 365

PRIOR BENEFICIAL EXPERIENCES

- Mentor and advise housekeeping staff on meeting challenges related to the facility including hygiene and cleanliness,

- Coordinate with stakeholders and vendors to arrange the logistics surrounding large company events or outings.

KEY BEHAVIORS

- Plans and prioritizes work to meet commitments aligned with organizational goals

- Holds self and others accountable to meet commitments
- Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences

SKILLS AND EXPERIENCES TO BE GAINED

- Coordinate a wide range of services to ensure efficient operation of the office
- Prepare work schedules for administrative employees to cover critical functions such as reception, telephones, mail preparation and delivery and typing.

📌 Administrative Assistant II (Surrey)
🏢 PayCruit
📍 Surrey