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Town of Newmarket

Job Title: Special Projects and Grant Coordinator

The Town of Newmarket, Community & Economic Innovation

Requires a Special Projects & Grant Coordinator

Regular Full-Time (35 hours per week)

About Newmarket

Newmarket, Ontario is a vibrant and forward-thinking community that leads with care. As one of the most densely populated municipalities in the province, we’re proud to embrace bold, community-centered initiatives—like transforming the historic Mulock Property into our very own Central Park and revitalizing urban corridors to enhance livability and connection.

Our culture is unique and intentionally crafted through collaboration, inclusion, and a shared leadership commitment to creating an environment for extraordinary public service. Our award-winning Leadership Essentials program was designed to provide our leaders with the tools and expectations that are key to an employee experience that is well beyond the ordinary. This "made in Newmarket" initiative earned Newmarket the 2025 CAMA Inspiring Workplace Award.

We value flexibility and wellbeing, offering options like hybrid work, compressed workweeks, and flexible hours to support work-life balance. Newmarket is a place where innovation thrives, and where employees are empowered to grow, contribute, and make a meaningful impact in a welcoming and inclusive environment.

Join us in shaping a community that’s truly well beyond the ordinary.

Who Are We Looking For?

Under the direction of the Director, Community & Economic Innovation, the Special Projects & Grants Coordinator is responsible for the coordination of select special projects,



administering the Town’s outbound grant programs and the Town’s grant application process from the grant research phase through to the execution and final sign off by the grantor for multiple capital and operational funding opportunities across the organization. This position also acts as the intergovernmental liaison in building relationships and partnerships with the grantor, upper tier government and parliamentary office staff, and community organizations in influencing successful funding outcomes. In addition, this position often acts as a project manager to ensure the execution of projects in a timely manner and in keeping with the contractual agreements with funders or other organizational priorities.

How Do I Qualify?

- Completion of a post-secondary degree in Business, Public Policy and Administration or Government Relations, or the equivalent combination of education and experience.
- Demonstrated experience in grant writing and processing, fund development preferably in a public sector environment and grant budgets, cost estimates and financial forecasts.
- Demonstrated experience with financial tracking, reconciliation and audit requirements.
- Strong understanding of federal, provincial and municipal grant programs including familiarity with funding agency expectations and terminology.
- Demonstrated strong interpersonal, written and verbal communication skills to work effectively and confidentially when advocating on the Town’s behalf with internal staff and management,



and all levels government in a highly political environment.
- Effective influencing, negotiating, consulting, collaborating, and presentation skills.
- Exceptional ability to apply organizational, time and project management, prioritization, research, analysis, and problem-solving skills to manage multiple projects, tasks and conflicting priorities.
- Demonstrated leadership skills and ability to lead teams, work in a team environment, as well as work independently with minimal supervision.
- Demonstrated experience developing and monitoring key performance indicators for complex business processes and projects.
- Ability to manage multiple deadlines and competing priorities.
- Proficiency in the use of Microsoft Office Suite products (e.g. Word, Excel, PowerPoint, and Outlook) with an aptitude for various applicable financial software such as JDE, online databases, figures and spreadsheets.
- Knowledge, understanding and ability to interpret relevant legislation, regulations, standards, and bylaws (e.g. Municipal Act, Accessibility for Ontarians with Disabilities Act (AODA), and Municipal Freedom of Information and Protection of Privacy Act, (MFIPPA), etc. as well as government services, federal and provincial budget cycles and policy trends.
- Valid Class G Driver’s license in positive standing with access to a reliable vehicle for use on corporate business.

Salary

$82,966 – $103,708

How Do I Apply?

Please apply online at by 5:00 p.m. on May 7, 2026, quoting file number 26-68.

The Town of Newmarket is committed to accommodate all applicants in accordance with the Ontario Human Rights Code for all employment activities including the recruitment process. Please no phone calls.

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📌 Special Projects and Grant Coordinator Town of Newmarket
🏢 Economic Development Council of Ontario
📍 Newmarket