Apply on Kit Job: kitjob.ca/job/2k3z9p

Payroll & Payables Coordinator

Reports To: Controller

Location: Work primarily from our Hartland, NB location, with flexibility for remote work and travel to support business operations.

About this Role

People count on payroll being right—and at Craig Manufacturing, that matters. As a Canadian‑owned, multi‑site manufacturer, we’re looking for a Payroll & Payables Coordinator to join our Finance team in Hartland, NB.

Reporting to the Controller, this role plays a key part in supporting employees and operations by ensuring payroll and payables are handled accurately, reliably, and in compliance with Canadian and U.S. requirements. It’s a great opportunity for someone who values trust, teamwork, and doing important work well.

Key Responsibilities

Payroll & Benefits Administration

- Process weekly Canadian and U.S. payrolls for hourly and salaried employees across multiple sites
- Calculate wages including overtime, premiums, commissions, allowances, deductions, and adjustments
- Maintain payroll data for hires, terminations, job changes, leaves, and probation periods
- Manage timecard validation and payroll inputs
- Prepare and file ROEs, T4s, T4As, T4 Summaries, and W-2s (where applicable)
- Submit statutory remittances (CPP, EI, income tax) and ensure legislative compliance
- Administer RRSP and group benefit enrollments, changes, and arrears
- Support Workers’ Compensation reporting and claims tracking
- Maintain vacation accrual records
- Provide administrative support for government programs and audits

Accounts Payable

- Process vendor invoices in CAD and foreign currencies with or without purchase orders
- Manage recurring invoices, allocations, amortization,



work orders, and Concur expenses
- Prepare and execute EFT, ACH, E-Transfers, cheque, wire, and special payment runs
- Set up and maintain supplier accounts and respond to vendor inquiries
- Reconcile supplier statements and resolve discrepancies
- Manage credits, adjustments, voids, stops, and returned payments
- Ensure correct GST/HST treatment

Cash & Banking Support

- Process petty cash transactions, replenishments, and reconciliations
- Post bank fees, withdrawals, deposits, and approved transfers
- Complete full bank reconciliations including adjustments

Reporting, Controls & Close Support

- Prepare payroll, AP, and reconciliation reports
- Support month-end and year-end close activities related to payroll and AP
- Assist with audits and tax filings (HST, sales & use, property)
- Maintain audit-ready documentation
- Recommend process improvements for efficiency and control

QualificationsRequirements

Required

- Post-secondary education in Accounting, Business Administration, Payroll, or related field
- 2–4 years of Canadian payroll and accounts payable experience
- Strong knowledge of CRA and payroll legislation
- Experience with payroll systems and Microsoft Excel

Preferred

- Payroll Compliance Practitioner (PCP) designation or working toward certification




- Experience supporting multiple provinces
- Familiarity with payroll and accounting systems such as ADP, or similar platforms

Skills & Competencies

- Strong organizational and time‑management skills
- High level of accuracy and data integrity
- Professional, responsive communication style
- Ability to work independently while collaborating across departments and sites
- Sound judgment and discretion when handling sensitive information
- Leadership and team development
- Problem-solving and decision-making
- Accountability and adaptability

Work Conditions

- Professional office environment in a manufacturing workplace
- Regular interaction with internal teams and external customers
- Occasional overtime may be required
- Use of protection equipment will be required in production areas (e.g. eye & ear protection, safety boots, etc.)

Why Join Craig!

- Competitive regional wages
- Annual boot and clothing allowance
- Medical benefits (single/family coverage)
- Holiday pay + 1st year vacation accrual
- Matching RRSP program
- Performance pay incentives
- Opportunities for growth and advancement.
- Supportive team environment.
- Work on a variety of exciting and challenging projects.
- Clothing allowance, and much more

We thank you for your interest but only those selected for interviews will be contacted.

Benefits:

- Casual dress
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- In office parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Work Location: In person

Apply on Kit Job: kitjob.ca/job/2k3z9p

📌 Payroll & Payables Coordinator (Hartland)
🏢 Craig Manufacturing USA
📍 Hartland