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Manager – Medical Office Administration - Greenwood Physiotherapy - pt Health

Location: Greenwood, NS 780 Central Ave

Employment Status: Permanent Full-time

Schedule: Monday - Friday The Manager – Medical Office Administration is responsible for ensuring the day‑to‑day operations of the clinic run smoothly for both patients and staff. The position works closely with a Clinic Director and may manage other administrative or support staff. Responsibilities include following standard administrative processes, ensuring revenue and cash receipts reconciliation is completed accurately and timely, and providing administrative support to patients and staff.

Primary Responsibilities

- Creating an environment that is welcoming and warm to the clients and staff
- Dealing effectively with customer and patient inquiries, as well as complaints
- Building relationships with all business areas and staff, including admin and clinical
- Management of reception area
- Maintaining Accounts Receivable
- Accurately entering incoming payment and monthly deposit reconciliation
- Ensuring timely entry, accuracy and completeness of all patient data in the Lifemark Patient System including intake, assessment and discharge information
- Timely submission of forms to insurance companies and stakeholders
- Expense and petty cash processing and control




- Accounting controls and reporting
- Manage payroll, including accuracy, communications and meeting deadlines

Qualifications & Core Competencies

- High School Diploma, G.E.D. or equivalent
- Current enrollment or graduation from a college diploma program in a related field is an asset
- Excellent customer service skills and telephone etiquette
- High degree of organizational skills and ability to prioritize and multi‑task
- A “self‑starter” with an ability to work independently and collaboratively in a team environment
- Ability to work in a fast‑paced environment
- Robust computer and data entry skills
- Experience in a Physiotherapy or medical clinic is an asset

Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self‑identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent at lifemark.ca

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📌 Office Administration Manager (Greenwood)
🏢 Lifemark Health Group
📍 Greenwood