Apply on Kit Job: kitjob.ca/job/2jugrc

Office Administrator

nReports To: Chief Operating Officern

Position Type: Full-time, In Office

n

Location: Blairmore, Alberta or the surrounding areas

n

(AB: Bellevue, Hillcrest, Frank, Blairmore, Coleman, Lundbreck, Cowley, Pincher Creek;

n

BC: Sparwood)

nHours of Work: 9:00am to 5:00 pm, 40 hours per week, Monday to Thursdayn

Salary Range: $40,000 -$45,000 / year

n

Company Overview:

nAt Phantom Compliance, we have been managing financial compliance since 2009. We provide a one-stop service for the up-to-date financial sector, specializing in end-to-end Money Services Business (MSB) support.n

Our work involves the practical application of FINTRAC reporting, the Retail Payments Activities Act (RPAA), and the development of Chief Compliance Officer (CCO) programs. We provide the regulatory framework for clients building banking solutions or managing digital assets. We handle the compliance requirements so our clients can focus on their business goals.

n

Position Overview:

nWe are actively seeking a realiable Office Administrator to contribute to the efficient functioning of our office. This multifaceted role involves handling diverse tasks, combining office administration, HR services, and accounting/bookkeeping responsibilities.n

As a key team member, you will play a central role in overseeing and managing a spectrum of administrative and business operations. Your responsibilities will manage general administrative tasks. Serving as the primary point of contact, you will be instrumental in maintaining a positive office ambiance and addressing any challenges that may arise.

n

The ideal candidate is someone who thrives on managing multiple tasks, assumes various roles with ease, and excels in a dynamic, fast-paced office environment. Previous experience in tech startups, online finance, or cryptocurrency is considered advantageous.

n

Duties and Responsibilities

n

Office Administration

n

n
- Manage the office phone system, professionally answering and routing incoming calls.
n
- Perform daily administrative tasks,



including document scanning, digital archiving, and maintaining the company contacts database.
n
- Manage executive calendaring, specifically scheduling and coordinating appointments for the CEO.
n
- Coordinate basic office repair requests, troubleshoot foundational WiFi issues, and liaise with the IT department for escalated technology needs.
n
- Track and report time for project leaders, and create new tickets for clients and projects within the project management software.
n
- Attend weekly project meetings to record notes and distribute summaries of necessary project updates.
n
- Serve as the primary contact for contract administration through the company CRM, ensuring accurate and timely processing.
n
- Support facility and property operations by managing bi-weekly visitor parking renewals, tracking tenant requests, and overseeing annual tenant lease renewals.
n
- Process tenant requests or records reports and proactively optimize the reporting workflow for increased efficiency.
n
- Act as the primary point of contact for tenant communication or mail administration.
n
- Prepare and submit annual professional property insurance renewals.
n

nKey Qualifications

n
- A bachelor's degree in a relevant industry or 3+ years of experience is considered an asset.
n
- 2-3 years of office management experience.
n
- Previous experience in tech startups, online finance, or cryptocurrency is considered advantageous.
n

nKnowledgen

n
- Intermediate literacy complemented by advanced skills in Google Workplace and MS Office.
n

nSkillsn

n
- Exceptional interpersonal communication.
n
- Strong organizational skills coupled with a proactive mindset
n

nTechnology & Softwaren

n
- Intermediate knowledge of computer programs, specifically MS Office Suite, Google Workplace Suite
n
- HRIS software, Jira Workflow Management, Confluence
n

nKPIs ( Key Performance Indicators ) for Successn

n
- Timely Tenant Reporting
n
- Client Invoicing and Receivables Assistance
n
- Project Management Efficiency
n
- Professional Development
n

nContinuous Improvement for Career Development (Internal & External Training)n

n
- Chainalysis

Apply on Kit Job: kitjob.ca/job/2jugrc

📌 Office Administrator (Crownest Pass, Albert) (Crowsnest Pass)
🏢 Phantom Compliance
📍 Crowsnest Pass