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The International Federation of Biosafety Associations (IFBA) is recruiting a part-time Progam Assistant to work within the organization’s Secretariat, located in Ottawa, Canada. The IFBA, a not-for-profit, non-governmental organization, is a global collaboration of professional biosafety associations, certified biosafety professionals, public and private sector partners, with a common goal of strengthening biosafety, biosecurity, and global health security. www.internationalbiosafety.org

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Job Description

nWe are seeking a part-time Program Assistant to primarily assist the IFBA’s Administrative Manager in the implementation of the IFBA’s professional certification program and actively engage with our worldwide network of certified biosafety professionals. This position also provides support to the Secretariat in liaising with the IFBA’s global network of member biosafety associations. The position offers excellent exposure for learning and opportunity for professional growth in non-governmental organization program delivery.n

Specific Tasks

n· Provide support for all aspects of the implementation of the professional certification and recertification program including preparation of candidate registration rosters & exam packages for in-person exam sessions, issuing and shipping certification and recertification packages to successful candidates;n

· Work within IFBA’s online Certification Portal and Prolydian/Proctor360 online delivery software;

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· Liaise with candidates and certified/recertified individuals as may be required;

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· Assist the Secretariat with implementation of the certification program’s marketing and branding strategy;

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· Assist the Chair Recertification Committee with processing of recertification applications;

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· Maintain,



organize and archive accurate certification records and exam papers in accordance with ISO 17024 and best practices;

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· Independently manage the organization and transport of physical records and materials between office and off-site storage locations as required;

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· Maintain an up-to-date database of IFBA’s Member Biosafety Associations;

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· Assist with the organization and delivery of IFBA conferences, workshops, events, and meetings; and,

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· Provide additional support to the Secretariat as may be required.

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Required Skills and Qualifications

n· Ability to plan, organize and handle tasks within a flexible, fast-paced environment;n

· Ability to work independently and meet deadlines with minimum supervision;

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· Attention to detail and ability to produce transparent and concise certification documentation including editing and proofreading documents and databases for accuracy;

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· Must be proficient in Excel and other MS Office programs; experience with online networking platforms is an advantage;

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· Familiarity with social media platforms and creativity in posting brand-focused and engaging content;

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· Excellent communication and interpersonal skills in interacting with a variety of international people and stakeholders;

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· Written and oral fluency in English; proficiency in Spanish, French, Russian, Vietnamese, Turkish, Portuguese and/or Arabic is an advantage;

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· Experience working in a cross-cultural/cross-country setting and in relation to non-governmental organizations at an international level is an advantage; and,

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· Minimum of 1-2 years post-secondary education or relevant work experience.

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Job Type: Part-time

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Pay: From $20.00 per hour

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Benefits

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- Flexible schedule
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- On-site parking
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- Work from home
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nWork Location: Hybrid remote in Gloucester, ON K1J 1A3

Apply on Kit Job: kitjob.ca/job/2ju8ar

📌 Program Assistant (Gloucester)
🏢 International Federation of Biosafety Associations
📍 Gloucester