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Job Summary:

The Interim Band Administrator is responsible for supporting the vision and goals of the Penticton Indian Band Chief and Council. Reporting to the Chief and Council (the “Council”) as a whole, the Interim Band Administrator is responsible for the overall coordination, direction and administration of all executive and administrative policies of the Council and as directed by Council is responsible for the overall administration and management and delivery of all Band programs and services. The Interim Band Administrator is responsible for ensuring that the needs of all members of the Penticton Band are met in a reasonable, effective and efficient manner.

Core Competencies:

- Strategic Thinking
- Time Management
- Planning and Organizing
- Critical Thinking
- Analytical Thinking
- Problem Solving
- Ethics and Integrity
- Communicating
- Leadership
- Approachable
- Accountable/Dependability
- Managing Performance
- Team Oriented
- Financial Management
- Managing Organizational Change
- Energy and Stress Management
- Providing Consultation
- Conflict Resolution skills
- Decision Making and Judgment
- Enforcing Laws, Rules and Regulations
- Creative and Innovative Thinking
- Policy Analysis

Duties/Responsibilities:

Job Responsibilities and Work Performed

- Is responsible for the overall management, supervision and administration of the Penticton Indian Band programs and services and ensuring that all Council directives, policies, laws and by-laws are followed in the day to day operations.
- Supervises and manages immediate Administration staff.
- Will act in the non-voting Administrator capacity on the PIB Finance and Audit Committee and attend all meetings as required.
- Make recommendations to Council on the development and implementation of policies, codes, procedures laws and by-laws relevant to the needs of the Band Administration and Penticton Indian Band.
- Attends all General Band Meetings, Special Council Meetings, and/or Committee Meetings as required and provides support and assistance in preparation to those meetings.
- Coordinates and chairs monthly Department Head meetings with the goal to improving overall performance through effective teamwork, problem solving and communication.
- Coordinates and makes recommendations as authorized by Council where legal and/or professional resources are engaged to represent the band pursuant to actions involving or initiated by or against the Band. May act on behalf of the band only as authorized or directed by Band Council.

Accountability

- Will comply with the Penticton Indian Band Human Resources Policy, Financial Administration Law (FAL) or By-law and any other policies, laws and by-laws approved and adopted by Chief and Council.
- Provides background research information and documentation as required.
- Reviews motions and ensures Band Council Resolutions are prepared prior to Council Meetings.
- Prepares and assists in the review and response to Band Council correspondence as required.
- Works with Department Heads, Chief Financial Officer and Council Portfolio’s to coordinate and plan the development of budgets, program and project objectives, timelines and related logistics.
- Ensures that all directives, policies, procedures and resolutions are communicated to Department Heads and all staff as required.
- Will work with the Executive Assistant in the preparation and scheduling of strategic planning meetings and/or information sessions as directed by Council.
- Provides Strategic Direction as required by Council.

Relationships

- In communication with the Chief Financial Officer, monitors and approves all Band Administration and Capital Project(s) expenditures ensuring that all budgetary restrictions and requirements are being met.




- Is responsible for reviewing and authorizing all emergency funding requests received for assisting PIB members and families immediate urgent or emergency needs, and in accordance to the PIB FAL Policy.
- Acts as liaison and public relations coordinator where required for administrative matters as directed by Council through communication to community members, other First Nations, provincial and federal government, municipalities and other relevant agencies.
- Ensures employee work plans are in place and on task and provides Department Heads, staff and employees with personal, professional and technical support and reviews training and development wherever appropriate.
- Works with the Department Heads, Chief Financial Officer, Council Portfolio and Band Legal advisor (if required) to ensure all projects proposals, contracts and agreements adhere to Band policies and procedures to ensure the Band’s interests are protected and liabilities are limited by managing risk.
- Working with the Chief Financial Officer, Finance Committee and Department Heads, assists with the preparation (where required), reviews all draft budgets for all programs and relevant projects to present to Council for approval.
- Works closely with the Band Council and assists in the development of recommendations for presentations to the PIB Community.

Decision Making

- High level of decision making
- High level of problem solving and sound judgment
- High level of confidentiality, trust and ethics
- Requires objectivity and diplomacy

Specific Job Skills and Levels

- Proven ability to provide Leadership
- Solid Project Management skills
- Financial Management Knowledge
- High level of critical and logical thinking, analysis, and reasoning
- Excellent interpersonal and communication skills – written and verbal
- Strong negotiating skills
- Ability to pass a criminal records check

Qualifications/Requirements:

Minimum Academic/Educational Requirements

- Degree in Business Administration, Public Administration, Political Science or related field, or combination of equivalent training and experience

Other Certification, Licenses, Designations and/or Training

- Valid BC Driver’s License

Minimum Level of Experience

- Five (5) years’ work experience in a Senior-level administration role including core areas such as capital spending, health, education, social development and finance.
- Indigenous Governance and Leadership experience
- Solid experience in the following areas: financial management of First Nation’s resources, Developing policies, procedures and bylaws in a First Nation Governance.
- Experience managing agreements and relationships with different levels of government.
- Experience managing First Nation’s community infrastructure and assets
- Experience in negotiation and conflict resolution
- Sound knowledge of the social and economic issues facing First Nations
- Must have excellent leadership, supervisory, management and interpersonal skills.
- Must have demonstrated tact, discretion and sound judgment while dealing with sensitive issues in a social or political environment while maintaining confidentiality at all times.
- Ability to plan, organize and delegate work as assigned, ability to meet deadlines and ensure for completeness and accuracy.
- Must have strong analytical, oral and written skills.
- Must have the ability to work under times where the working environment may become stressful, extremely busy and demanding.
- Must have excellent computer and application skills and skilled in the use of office equipment.




- Must be willing to work on weekends or after hours as may be required.
- Must be willing to submit to a criminal record check.
- Must have experience managing transition and providing strategic direction accordingly.

Ideal Abilities, Skills and Attributes to be successful in position

- Ability to balance conflicting priorities in order to manage workflow
- Ability to motivate others, foster teamwork and manage time of self, teams and staff
- Superior ability to communicate both orally and in writing, including proposal writing
- Ability to clearly define and communicate vision and direction to First Nation, community and staff
- Ability to Interact professionally with clients and associates at all times
- Ability to analyze problems systematically, organize information, identify key factors and underlying causes and generate solutions

Assets:

- Understanding and knowledge of the Penticton Indian Band and Okanagan Nation culture and customs
- Indigenous Governance Understanding (INAC)
- Knowledge and awareness of the unique issues First Nations employers are faced with.
- Knowledge and familiarity with community, local and regional issues.
- Knowledge and familiarity of current Federal and Provincial political issues and/or legislation.

Working Conditions:

- The Interim Band Administrator may be required to travel in all weather to attend meetings or other relevant functions on behalf of the band.
- This position requires spending long hours sitting and using office equipment, computers, and attending long meetings.
- The Administration Office is always a very busy facility and the Administrator may be interrupted frequently to meet the needs and requests of community members, general public, Administration Staff and Band Council.
- The Interim Band Administrator must be aware of and possess knowledge of all community affairs and knowledge of relevant legislation, policies and procedures and must be prepared to deal with any crisis, emergency or stressful situation at any given time.
- The Penticton Indian Band supports the well-being of our employees, and the Interim Band Administrator is required to uphold and support our wellness plans.

Preference will be given to qualified Aboriginal applicants as per section 21 of the Human Rights Code.

*All Penticton Indian Band employees are encouraged to learn about the culture, language and customs of the Okanagan people and must be willing to continuously upgrade their skills and knowledge and further their formal education.

The Penticton Indian Band offers a great team and respectful work environment. If you are qualified, please send a resume and cover letter to the attention of:

Armando O. Lopez, HR Manager

Penticton Indian Band

Mail:841 Westhills Drive, Penticton, BC V2A 0E8

Fax: (250) 493-2882

Email: [email protected]

In Person: PIB Administration Offices – 841 Westhills Drive, Penticton, BCThe Penticton Indian Band provides equal employment opportunities to all, regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, political belief, creed, disability that does not prohibit performance of essential job functions or that cannot be accommodated, or conviction for which a pardon has been granted. However, where two or more applicants have comparable or equivalent skills and qualifications, preference shall be given, in the following order, to persons with specific knowledge of and/or experience with Sn’Pink’tn(Penticton) language (N’syilxcen), culture, history and customs; persons of Aboriginal, Métis or Inuit ancestry; and all others.

We thank all those who apply; however, only those candidates selected for interview will be contacted.

Pay: $109,920.00-$191,000.00 per year

Benefits:

- Casual dress
- On-site parking

Work Location: In person

Apply on Kit Job: kitjob.ca/job/2ji5fw

📌 Interim Band Administrator (Penticton)
🏢 Penticton Indian Band
📍 Penticton