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Position Summary:

Reporting to the Legislative and Protective Services Manager, the Public Safety Administrative Assistant is responsible for providing administrative support to the department of Legislative and Protective Services. The functions of this role encompass support of the following departments: Occupational Health & Safety; Municipal Enforcement; and Emergency Management.

This employee is a respected member of an effective working team, dedicated to maintaining and improving our community, and as such, they serve the public with courtesy and respect.

As an employee this person shall establish and maintain a good working relationship with all departments. Sound judgement and discretion must be used when responding to inquiries regarding classified and confidential information.

Duties & Responsibilities:

General Duties

- Provide professional administrative support on a wide range of tasks and workplace activities as assigned
- Prepare various types of correspondence including legal documents such as contracts and agreements in accordance with administrative policies
- Liaise with internal and external stakeholders in a skilled manner via all methods of communication (e.g. email, phone, correspondence) while prioritizing urgent matters and ensuring timely communication
- Code and send out invoices for management to sign
- Assist in budget planning and preparation

Occupational Health and Safety

- Completes Health and Safety auditing training Coordinate Joint Health & Safety Committee (JHSC) meetings, which may include planning, preparing agendas, organizing documentation, recording minutes, and ensuring appropriate follow-up on action items
- Assist in preparing and maintaining Health and Safety (H&S;) document management including policies, procedures, forms, handbooks, manuals, and reports
- Prepare and distribute Health and Safety related documentation in multiple formats to the JHSC
- Collect H&S; Data and maintain database
- Assist in developing Corrective Action Plans, (CAP’s), based on internal H&S; Audits
- Liaise with JHSC to maintain and update CAP’s
- Coordinate and facilitate training events




- Support the internal and external H&S; audit and inspection processes
- Respond to H&S; related enquiries received
- Coordinate and support the sourcing and supply of H&S; related products and services
- Assist with Hazard Assessments, through task analysis, physical demands analysis, risk assessments and workplace inspections; Recommending and/or implementing corrective action
- Send out Drivers Abstract requests for Town of Vegreville and maintain a database for when abstracts are to be requested (Municipal Enforcement requirement as well)

Municipal Enforcement

- Answer telephone lines and respond to general inquiries or direct calls to appropriate departments as required.
- Perform word processing, storage, filing of letters, reports, documents, electronic records, databases (complaints, Provincial tickets, Municipal tickets, found property, etc.)
- Monitor Dispatch emails, create and assign all occurrences and call logs for all officers
- Process the Municipal and Provincial Statute Violation Tickets including maintaining registers and compiling the associated Provincial Court documentation
- Maintain knowledge of department processes and procedures
- Prepare Registered mail when Violation Tickets, Order to Remedy or Entry Notices need mailing, take directly to post office
- Hold a Bylaw appointment to process Enforcement Documents.
- Prepare all monthly and annual statistical reports for Town of Vegreville and service contracted communities
- Assist in organizing Municipal Enforcement related events
- Provides information to the general public on municipal bylaws, as well as procedures for fine payment, etc.

Emergency Management (EM)

- Assist in preparing and maintaining EM document management including policies, procedures, forms, handbooks, manuals, and reports




- Collects and maintains the EM database
- Completes ICS training 100, 200, and Scribe
- Assists in the planning of and participates in EM training exercises or emergencies.

Qualifications:

- Grade 12 diploma plus post-secondary training from a recognized institution in office administration, business administration or legal assistant.
- Minimum of three years of progressive experience in office administration.
- Equivalent combination of education and experience may be considered.
- Must be able to obtain an enhanced security clearance with the RCMP.
- Demonstrated discretion and professionalism in handling sensitive and confidential information.
- Ability to develop minutes, resolutions and correspondence that accurately reflect discussions.
- Strong organizational, administrative, and planning skills, with the ability to manage multiple tasks, meet deadlines, and perform effectively in a fast‑paced environment with minimal supervision.
- Excellent written and verbal communication skills, including the ability to prepare accurate minutes, resolutions, and concise correspondence.
- Exceptional interpersonal skills, with the ability to interact effectively and sensitively with staff, peers, and the public, both in person and by telephone.
- Ability to work independently and collaboratively within a team, demonstrating initiative, sound judgment, integrity, and problem‑solving skills.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.).
- Knowledge of Alberta OHS Legislation would be an asset but not required.
- Valid Class 5 Alberta Operators License.

Salary Negotiable from $27.31 - $33.82 / Hour

Application deadline is Friday, May 15, 2026. To apply, email your resume and cover letter to [email protected]. Thank you to all that apply. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $27.31-$33.82 per hour

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

Apply on Kit Job: kitjob.ca/job/2jef3z

📌 Public Safety Administrative Assistant (Vegreville)
🏢 Town of Vegreville
📍 Vegreville