Apply on Kit Job: kitjob.ca/job/2h5vzr

The Okotoks & District Chamber of Commerce is seeking a highly organized, community-minded Administrative & Member Relations Coordinator to work closely with the Executive Director to support daily operations, member relations, events, and basic accounting functions.

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Hours will vary based on season:

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- Standard: 10–15 hours/week
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- Busy event periods: up to 20–40 hours/week
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- Slower weeks: approx. 5–10 hours/week
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nThis position is best suited for someone who enjoys variety, thrives in a flexible environment, and is comfortable being both independent and hands-on when needed. The role has strong potential to grow into a full-time position for the right candidate.nPreference will be given to candidates with strong ties to the Okotoks community and an understanding of the local business landscape.n

Key Responsibilities

nMember Relations & Administrationn

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- Maintain and update member records in CRM system
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- Support member inquiries and account maintenance
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- Send renewal reminders and thank-you correspondence
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- Provide general administrative support to the Chamber office
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nEvent Supportn

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- Assist with execution of Chamber events (breakfasts, lunches, golf tournament, trade shows, etc.)
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- Support event setup, registration, and occasional on-site coordination
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- Liaise with venues and vendors for logistics
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- Assist with post-event tracking and follow-up
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nBasic Accounting Supportn

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- Data entry for accounts payable and receivable
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- Assist with bank reconciliations and bookkeeping tasks
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- Work within accounting software (e.g., QuickBooks Online)
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nCommunications & Office Supportn

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- Assist with weekly newsletter and email communications




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- Maintain accurate member data across systems
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- General administrative support for Executive Director and committees
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nWhat We’re Looking Forn

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- Solid organizational and administrative skills
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- Excellent communication skills (written & verbal)
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- Comfortable working independently with minimal supervision
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- High attention to detail and accuracy
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- Flexible and adaptable to changing priorities
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- Friendly, professional, community-oriented attitude
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nAssets:n

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- Experience with QuickBooks Online or basic bookkeeping
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- CRM or membership-based organization experience
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- Event coordination experience
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- Strong local ties to Okotoks and surrounding area
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nWork EnvironmentnThis is a collaborative, flexible role in a small office environment shared with leadership. High value placed on clear communication, trust, and a “get things done” mindset without micromanagement.n

Scheduling is typically planned 2–3 weeks in advance based on operational and event needs.

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Why Join Us

nThis role offers variety, flexibility, and meaningful work supporting the local business community. For the right candidate, there is strong potential for growth into a full-time position.n

Job Types: Part-time, Permanent

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Pay: $20.00-$22.00 per hour

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Expected hours: 5 – 40 per week

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Application question(s)

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- Please describe your connection to Okotoks and the surrounding business community (e.g., work, volunteer, personal, or professional involvement).
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- How familiar are you with local businesses, organizations, and the economic landscape in Okotoks and surrounding areas?
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nWork Location: In person

Apply on Kit Job: kitjob.ca/job/2h5vzr

📌 Administrative & Member Relations Coordinator (Part-Time) (Okotoks)
🏢 BNKD
📍 Okotoks