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RADCO Residential is a values-driven, team-member-first company on a mission to transform the multi-family industry. We believe that great work starts with outstanding people—and we invest in our team members to ensure they thrive.

- Voted Best Places to Work in Multifamily three years in a row
- Highly rated on Glassdoor by our team members
- Poised for rapid growth across new markets

About The Role

We’re seeking a highly organized and proactive Executive Assistant to support our Chief Investment Officer and Chief Financial Officer. This role is ideal for someone who thrives in a fast-paced, detail-oriented environment and understands the importance of discretion, strategic thinking, and precision. You’ll play a critical role in managing the CIO & CFO’s schedules, preparing for high-stakes meetings, and supporting investment-related operations and communications.

What You’ll Do

Calendar & Meeting Management

- Proactively manage the CIO & CFO’s calendars, including rescheduling meetings due to travel or deal activity
- Gatekeep meeting requests to ensure time is used efficiently and strategically
- Prioritize meetings based on urgency, investment timelines, and executive priorities
- Schedule and coordinate recurring meetings with internal teams, investors, lenders, and external partners
- Send out well-crafted meeting invitations with all relevant details

Meeting Preparation & Coordination

- Ensure the CIO & CFO have access to investment committee materials, financial reports, and deal documentation in advance
- Block prep time on the calendar ahead of key meetings
- Assist in preparing agendas, briefing documents, and supplemental materials for investor and board meetings




- Distribute printed or electronic materials to attendees
- Set up meeting rooms, technology, refreshments, and clean up afterward

Master Calendar Oversight

- Maintain a master calendar of key investment and company milestones, closing timelines, lender deadlines, and recurring financial reviews
- Track dates relevant to acquisitions, dispositions, capital events, and investor reporting
- Ensure visibility into which teams are impacted by key investment activities

Communications & Correspondence

- Draft, edit, and send professional correspondence on behalf of the CIO & CFO as needed
- Liaise with internal investment, finance, and legal teams, as well as external stakeholders

Travel & Expense Management

- Coordinate travel arrangements for investor meetings, site visits, and conferences
- Prepare detailed travel itineraries and include them in calendar invites
- Compile and submit expense reports on behalf of the CIO & CFO

Special Projects & Administrative Support

- Support cross-functional projects such as investment data organization, CRM updates, and document management
- Assist with general administrative tasks including printing, scanning, shipping, and obtaining signatures
- Collaborate with other administrative staff on office-wide needs
- Document Formatting – assist in formatting presentations, reports,



and internal documents to ensure consistency and professionalism
- Vendor Coordination – liaise with external vendors and service providers for scheduling, invoicing, and follow-up
- Confidential File Management – maintain organized and secure filing systems for sensitive documents, contracts, and correspondence

Event Support

- Partner with event planning teams to support investor events, board meetings, and companywide functions

What You Bring

- 3–5 years of experience supporting senior executives, preferably in investment, finance, or real estate
- Exceptional organizational and communication skills
- High level of discretion and professionalism
- Proficiency in Microsoft Office, calendar management tools, and document collaboration platforms
- Ability to anticipate needs and take initiative
- Comfortable working in-office and occasionally outside standard business hours
- Competitive salary + annual performance bonus
- 401(k) with 100% employer match up to 6% of gross pay
- Cell phone, internet, and gym reimbursements
- Paid maternity & parental leave
- Ongoing learning & development tied to personal and professional goals
- PTO begins accruing immediately upon hire (15 PTO days per year)
- 8.5 holidays and 1 floating holiday per year

Ready to Join Us?

If you're passionate about supporting high-level executive leadership and thrive in a fast-paced, detail-driven environment, we’d love to hear from you. Apply today and help us drive RADCO’s investment strategy forward—one strategic meeting at a time.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

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Apply on Kit Job: kitjob.ca/job/2g93dr

📌 Executive Assistant (Burlington)
🏢 RADCO
📍 Burlington