Apply on Kit Job: kitjob.ca/job/2f588r

Office Manager / Bookkeeper

nMilton, ON (relocating to Erin, ON within 6 months)n

Part-time permanent (minimum 3 days/week) | Hours: 9:00 AM – 5:00 PM | $35–$48/hr depending on experience

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About the Company

nWe are a family-owned general contractor with over 30 years of experience specializing in municipal government infrastructure rehabilitation. We are a small, close-knit team, you won't just be a number here, but a valued member of the family. Our office is currently located in Milton, ON, with a new office in Erin, ON expected to be ready within approximately 6 months.n

About the Role

nWe are seeking a highly organized, detail-oriented Office Manager/Bookkeeper to manage the day-to-day administrative and financial operations of our business. This is a key role in our company; you will be the backbone of our office, ensuring everything runs smoothly from accounting and payroll to safety compliance and office administration. The ideal candidate is self-directed, comfortable wearing many hats, and brings a solid understanding of full-cycle bookkeeping in a small business environment.n

Key Responsibilities

nAccounting & Bookkeepingn

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- Full-cycle accounting: Accounts Payable, Accounts Receivable, and account reconciliations
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- Bank reconciliations and credit card statement reconciliations
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- Payroll processing and ensuring compliance with applicable regulations
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- Prepare and submit CRA monthly remittances: source deductions and corporate tax remittances
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- Process quarterly government remittances: HST and WSIB
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- Year-end processing of company books in preparation for accountant and taxation purposes
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- Progress billing, invoice creation, and tracking
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- Prepare financial reports and assist with budgeting and account analysis
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- Collaborate with external accountants or auditors during reviews or audits
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- Assist in developing internal controls to safeguard company assets
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nOffice Administrationn

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- Manage and organize filing systems; both digital and physical
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- Manage day-to-day office functions (answering phones, stocking supplies, emptying recycling, preparing quotations and invoices)
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- Research new products and screen for potential bid opportunities
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- Manage equipment and fleet insurance policies
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- Manage and organize the company's safety program, policies, and procedures
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- Support scheduling, correspondence, and general administrative functions
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- Ordering Job site locates (one-call)
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- WSIB account management (e.g. clearance certificate renewal)
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- Duties as assigned
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nSkills & Experiencen

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- Construction industry background is a strong asset
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- Must have QuickBooks Desktop experience
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- Proficient in Microsoft Word and Excel
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- Experience with progress billing, invoice creation, and tracking
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- Working knowledge of Adobe software for editing and updating PDF documents
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- Strong bookkeeping knowledge: AP/AR, payroll, reconciliations
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- Ability to work independently with minimal supervision in a fast-paced, small office environment
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- Excellent organizational skills with strong attention to detail and accuracy
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- Must be legally allowed to work in Canada
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nCompensation & Benefitsn

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- Pay rate: $35–$48 per hour, depending on experience
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- Flexible schedule; minimum 3 days per week, hours 9:00 AM to 5:00 PM
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- Paid statutory holidays
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- Depending on location, potential mileage/travel reimbursement during the Milton to Erin transition period (up to ~6 months)
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- Tight-knit team environment with direct access to ownership and real impact on the business
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nImportant Note on LocationnOur current office is located in Milton, ON. The successful candidate must be able to commute to Milton for approximately 6 months while our new office in Erin, ON completes construction. We appreciate your flexibility and will support the transition.n

We look forward to hearing from qualified candidates who are ready to make a real difference in a growing, family-owned business.

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Pay: $32.00-$48.00 per hour

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Benefits

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- In office parking
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nApplication question(s):nn
- do you have working experience of QuickBooks?
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nWork Location: In person

Apply on Kit Job: kitjob.ca/job/2f588r

📌 Office Manager/Bookkeeper (Erin)
🏢 Jarlian Construction
📍 Erin