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Job Title: Litigation Legal Administrative Assistant – Vancouver

Location: Vancouver, BC

Competition Number: MLTA-VAN-202604-026

Base Salary: $55,000 - $75,000. Compensation based on skills and experience

Who we are

MLT Aikins is a full-service law firm of more than 350 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

Our Vancouver office has a busy and growing litigation practice led by two senior partners with a large and active client base. We are seeking a highly organized, proactive and detail-oriented professional to help manage the day-to-day operations of our practices and support the broader litigation group.

This is not a traditional Legal Assistant role. You will act as a central point of coordination across lawyers, clients and matters, ensuring that our practices run efficiently, deadlines are met and administrative and operational functions are handled seamlessly.

The role

This role is ideal for someone who takes pride in creating order, anticipating needs and enabling others to perform at a high level. It offers:

- A central, trusted role within a high-performing litigation group
- Direct exposure to complex, interesting legal work
- The opportunity to work closely with senior partners and contribute meaningfully to the success of the practice

This is a full-time, in-office position based in our Vancouver office

Responsibilities include:





You will be responsible for supporting both partners and the litigation group across our four core areas:

Practice and client management:

- Drafting and sending retainer letters
- Running conflict checks and opening new files
- Coordinating client communications and correspondence
- Managing calendars, meetings and scheduling with clients, associates and opposing counsel
- Assisting with booking court dates and coordinating litigation logistics

Billing, accounts receivable and financial coordination:

- Managing time and billing processes
- Preparing and sending invoices and tracking accounts receivable
- Following up on outstanding accounts and managing collections with professionalism and discretion

Partner and practice operations:

- Managing daily schedules, task lists and reminders for both partners
- Meeting regularly with partners to track priorities, deadlines and ongoing matters
- Tracking associate hours and assisting with quarterly litigation reporting
- Maintaining internal agendas for marketing, recruiting and practice development initiatives
- Submitting expenses and coordinating business travel

Business development and events:

- Coordinating client meetings and firm events
- Assisting with marketing and business development initiatives in collaboration with the firm’s marketing team
- Supporting speaking engagements, advocacy events and client-facing activities




- Managing client gifting and ongoing client relationship support

Qualifications include:

- Graduate of a recognized administrative assistant program (equivalencies may be considered)
- Minimum of three years of experience as a senior executive assistant, legal assistant or practice coordinator
- Familiarity with litigation practices or professional services environments
- Exceptional organizational skills and attention to detail
- Strong administrative and communication skills
- Proactive and able to anticipate needs before they arise
- Comfortable managing multiple priorities in a fast-paced environment
- Professional and confident in communicating with clients and counsel
- Discreet and trustworthy with sensitive and confidential information
- Calm under pressure and solutions-oriented

We offer:

- A competitive salary including individual performance bonus
- Flexible benefit plans for dental, health and wellness benefits
- Access to group savings plans and investment options
- Growth and development opportunities
- Ongoing job-specific training and opportunities for professional development
- A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal prospect employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal services to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, please submit your resumé and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.

Apply on Kit Job: kitjob.ca/job/2evknd

📌 Litigation Legal Administrative Assistant (Central Vancouver)
🏢 MLT Aikins
📍 Central Vancouver