Coordinate construction records for Bird’s Buildings West team in Kelowna using document control, database tracking, and precise project administration. Maintain current information for stakeholders.
This Project Assistant and Office Administrator manages documentation supporting project delivery and relationships with clients, consultants, suppliers, and trades. You will process RFIs and shop drawings, coordinate submissions, maintain files, and support contracts, change management, meetings, and closeout. The position also assists with office administration.
Key Responsibilities: Maintain accurate project files under the company structure
Expedite information from owners, consultants, trades, and suppliers
Review bonds and insurance certificates against requirements




Record and distribute meeting minutes to stakeholders
Educate project teams in administration procedures and practices
Requirements: Three years’ experience tracking documentation in a database
Procore, SharePoint, or Viewpoint experience
Solid written, oral, organizational, and analytical skills
Ability to manage multiple priorities under pressure
Commitment to deadlines, accuracy, and detailed work
Apply construction document control, analytical thinking, and relationship management skills across Bird’s Kelowna project administration activities.

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📌 Construction Document Control Coordinator (British Columbia)
🏢 Bird Construction
📍 British Columbia