Executive Assistant to join our Canadian organization, based in our UCB office in Oakville, Ontario. You will provide high-level support to the Canadian Leadership Team while helping ensure our leaders, workplace, and key business activities operate smoothly.You will serve as a trusted partner to senior leaders, anticipating needs, managing competing priorities, and exercising sound judgment with minimal direction. In addition to executive support, you will coordinate leadership meetings, executive visits, and office operations while handling confidential information with professionalism and discretion.Manage complex calendars and competing priorities for multiple senior leaders.Coordinate leadership meetings, off-sites, executive visits, agendas, minutes, and follow-up actions.Arrange domestic and international travel and prepare detailed executive itineraries.Prepare executive communications, presentations, briefing materials, and confidential correspondence.Oversee office operations, vendors, facilities, supplies, meeting spaces, and workplace events.Post-secondary education in Business Administration, a related field, or equivalent experienceMinimum of 5+ years of progressive Executive Assistant experience.Minimum of 2+ years supporting leadership teams or senior executives.Minimum of 5+ years have experience and highly proficient in Outlook, Word, Excel, PowerPoint, Teams,



and SharePoint.Ability to work in office 5 days a weekPreferred Requirements Experience coordinating leadership meetings, off-sites, and executive visits.Experience within pharmaceutical, biotechnology, or another highly regulated industry.Proficiency with SAP, Adobe, and AI tools such as Copilot.Bilingual proficiency in English and French is an asset.Strong problem-solving skills and a continuous-improvement mindset.The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.UCB is a global biopharmaceutical company, focusing on neurology and immunology.

We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.We’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster cooperative curiosity. Unless expressly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.We are committed to meeting the accessibility needs of persons with disabilities.G. alternate formats of materials, accessible meeting rooms or other accommodation), please contact [email protected] note that our hiring process includes the use of artificial intelligence (AI).

📌 Virtual EA (Winnipeg)
🏢 UCB
📍 Winnipeg