WLC Office Administrator

Elizabeth Fry Society of Saskatchewan | Saskatoon, SK

Job Type: Full-Time

Wage: $25/hour

Application Deadline: Open until filled

About Us The Elizabeth Fry Society of Saskatchewan (EFSK) is a nonprofit organization dedicated to supporting women and gender-diverse people who are criminalized or at risk of criminalization. Through advocacy, cultural teachings, housing, reintegration, court support, and community-based programming, we work to remove systemic barriers and promote justice, equity, and community connection.

Our Women's Legal Clinic (WLC) provides free, trauma-informed legal services to women and gender-diverse people who have experienced gender-based violence. The clinic works to improve access to justice through legal advice, limited-scope representation, public legal education, and community collaboration.

Job Overview

EFSK is seeking an organized, detail-oriented, and compassionate WLC Office Administrator to join our Saskatoon team.

This position provides administrative and operational support to the Women's Legal Clinic lawyers while also assisting with general office administration, social media, and organizational communications.

Working closely with the Office Administrator & Social Media Coordinator, the successful candidate will help coordinate legal administrative tasks, maintain efficient office operations, and develop communications materials primarily for the WLC. The role also provides administrative and communications coverage during the Coordinator's absences.

This is an excellent opportunity for someone who enjoys a variety of responsibilities, has strong organizational skills, and is passionate about supporting access to justice.

Key Responsibilities

Legal Administration & WLC Support

- Provide administrative support to WLC lawyers, including scheduling, correspondence, document preparation, and file organization.
- Coordinate client appointments, meetings, court-related scheduling, and follow-up communications.
- Assist with client intake administration, document collection, and preparation of legal materials.
- Maintain accurate, confidential client records using approved filing and case management systems.
- Support calendar management, deadline tracking, program statistics, and administrative reporting.
- Communicate professionally with clients, service providers, and community partners.
- Complete legal administrative tasks under the direction of WLC lawyers without providing legal advice.





General Office Administration

- Provide administrative support to the Executive Director and Finance Manager, including document preparation, data entry, recordkeeping, and other administrative tasks as needed.
- Assist the Finance Manager with basic bookkeeping and financial administration, including organizing receipts, processing expense documentation, and maintaining accurate financial records.
- Work alongside the Administrative Assistant to support reception, phone calls, correspondence, and general inquiries.
- Assist with office supplies, filing, and office organization.
- Support meeting preparation, agendas, minutes, and internal communications.
- Provide administrative assistance for organizational events, fundraising initiatives, and other activities.
- Collaborate with staff across departments to support efficient office operations.

Social Media & Communications

- Assist with developing, drafting, and scheduling content primarily for the WLC's Facebook, Instagram, and LinkedIn platforms.
- Create social media graphics, captions, educational resources, and promotional materials using approved branding.
- Help maintain the WLC content calendar and coordinate upcoming communications.
- Support website updates and promotion of clinic services, events, and public legal education initiatives.
- Follow established content review and approval processes, including review by the Office Administrator & Social Media Coordinator and final approval by the Managing Lawyer and Executive Director.
- Assist with EFSK's main social media platforms and organizational communications when providing coverage.

Administrative & Communications Coverage

- Provide general office administration coverage during the Office Administrator & Social Media Coordinator's absences.
- Monitor designated inboxes, phone messages, and administrative correspondence.
- Manage approved social media content and coordinate time-sensitive communications.

Qualifications

Required:

- Previous experience in office administration, legal administration, or administrative support.
- Strong organizational, time-management,



and written and verbal communication skills.
- Proficiency in Microsoft 365, including Word, Excel, Outlook, and SharePoint.
- Ability to manage competing priorities, work independently, and collaborate across departments.
- Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
- Understanding of trauma-informed, anti-oppressive, and culturally responsive practices.
- Commitment to ongoing learning about Indigenous cultures, histories, and systemic barriers affecting the communities EFSK serves.

Preferred:

- Post-secondary education in Office Administration, Legal Administration, Communications, Business Administration, or a related field. Equivalent education and experience will be considered.
- Experience with legal case management software, particularly Clio.
- Familiarity with Canva, social media management, and digital communications.

Why Join Us?

- Make a meaningful impact by supporting access to justice for women and gender-diverse people.
- Work with a compassionate, collaborative, and supportive team.
- Competitive wage: $25/hour
- Paid vacation and sick time
- Benefits package including extended health, RRSP, and wellness fund
- Taxable parking benefit
- Opportunities for ongoing learning and professional growth

Additional Requirements A criminal record check is required as part of the hiring process. A previous conviction does not automatically disqualify an applicant. EFSK considers the nature of the offence, time elapsed, and relevance to the position.

How to Apply

Please submit your resume and cover letter with the subject line “WLC Admin” to: [email protected]

Applications will be reviewed as received until the position is filled.

We encourage applications from Indigenous people and individuals with lived experience. EFSK values diverse backgrounds, community knowledge, and a commitment to equity, cultural safety, and access to justice.

Pay: $25.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Extended health care
- Life insurance
- In office parking
- Paid time off
- Vision care

Ability to commute/relocate:
- Saskatoon, SK: reliably commute or plan to relocate before starting work (required)

Experience:
- Office administration: 1 year (required)
- Social media management: 1 year (preferred)
- Canva: 1 year (preferred)
- Bookkeeping: 1 year (preferred)

Work Location: In person

📌 WLC Office Administrator (Saskatoon)
🏢 Elizabeth Fry Society of Saskatchewan
📍 Saskatoon