Operations Assistant

Location: Barrie Ontario, Canada (Hybrid, must be located in Barrie)

Job Type: Full-Time, Permanent

Reports To: Director of Operations

Experience Required: 2–3 Years

Salary: 50,000 – 55,000

About Us

Bluestar Professional Services Inc. is a growth-focused investment office that acquires and operates businesses across Canada and the United States. Across all our companies, we are committed to building robust teams, investing in our people, and fostering a collaborative, high-integrity culture where employees are empowered to grow, make an impact, and build rewarding careers.

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide direct administrative and operational support to the Director of Operations.

The Director of Operations oversees the day-to-day operations, people, systems, and business functions across a diverse group of professional services companies, including law offices, CPA/accounting companies, and wealth management companies operating in both Canada and the United States.

This is an excellent opportunity for an individual who enjoys working in a fast-paced, professional environment and wants exposure to a broad range of operational functions across multiple businesses and jurisdictions.

The successful candidate will act as a key support resource to the Director of Operations, helping to keep priorities organized, ensuring follow-ups are completed, coordinating meetings and projects, and assisting with the smooth execution of day-to-day operational activities.

The ideal candidate is someone who is highly organized, resourceful, discreet, dependable,



and comfortable taking initiative without needing to be asked to complete every task.

Key Responsibilities

1. Executive & Administrative Support

- Provide day-to-day administrative and organizational support to the Director of Operations.
- Manage and organize the Director's calendar, meetings, appointments, and commitments.
- Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up items where required.
- Assist with prioritizing competing requests and ensuring important deadlines are not missed.
- Prepare correspondence, documents, reports, presentations, spreadsheets, and other materials as required.
- Take meeting notes and maintain action-item lists when requested.
- Follow up with internal team members and external parties on outstanding action items.
- Maintain organized digital files, records, and operational documentation.
- Assist with confidential and sensitive matters requiring a high degree of discretion.
- Act as a professional and responsive point of contact on behalf of the Director of Operations when appropriate.

2. Travel Coordination

The Operations Assistant will be responsible for coordinating business travel for the Director of Operations, including:

- Researching and booking flights, hotels, rental cars,



and other transportation.
- Coordinating travel itineraries and ensuring schedules are practical and organized.
- Managing changes, cancellations, and travel disruptions.
- Preparing and maintaining detailed travel itineraries.
- Coordinating meetings and appointments around travel schedules.
- Making restaurant or other business-related reservations when required.
- Assisting with travel expense documentation and organization.
- Coordinating domestic and international travel between Canada and the United States.
- Anticipating logistical needs and proactively identifying potential travel conflicts or issues.

3. Operations Support

- Assist the Director of Operations with day-to-day operational initiatives across the organization's law, accounting/CPA, and wealth management businesses.
- Support the implementation and maintenance of operational processes, procedures, and systems.
- Assist with tracking operational projects, deadlines, milestones, and deliverables.
- Maintain project trackers and follow up with responsible team members.
- Assist with preparing operational reports, spreadsheets, dashboards, and presentations.
- Help coordinate projects involving multiple departments, offices, and companies.
- Assist with documenting processes and creating or updating standard operating procedures.
- Support the Director of Operations with identifying outstanding issues, bottlenecks, and follow-up requirements.
- Help ensure that operational tasks are completed accurately and on schedule.

4. Cross-Company Coordination

Because the Director of Operations supports

📌 Operations Assistant (Barrie)
🏢 Bluestar Equity
📍 Barrie