Zajac Ranch Job Description – Program Coordinator

Organizational Overview:

Located on the shores of Stave Lake in Mission, BC, just one hour east of Vancouver, Zajac Ranch is situated on 41 acres of pristine forested land. During the summer months, Zajac Ranch provides camps for children and young adults with chronic, life threatening and/or debilitating conditions. In the off-season, Zajac Ranch welcomes school groups and private rentals. Revenue raised from site rentals goes to supporting Zajac Ranch summer medical camps.

Reporting to: Assistant Camp Director

Direct Reports: Lifeguard Rangers, Rangers (Activity Specialists)

Position Type: Contract, Seasonal

Length of Contract: Summer Camp Season (2027) *some camp session exceptions may apply due to private camps

Compensation: $167.00 per day; MANDT Relational and Technical Training & Certification; plus, meals and accommodation provided during camp sessions

Number of Positions Available: 1

Position Summary

The Program Coordinator is a frontline senior camp leader responsible for the quality, safety, consistency, and day-to-day delivery of Zajac Ranch programming. This role directly supervises Lifeguard Rangers & other Rangers (Activity Specialists) and is expected to spend the majority of the camp day moving between program areas, observing activities, coaching staff, troubleshooting issues, and ensuring programs are running smoothly and efficiently.

The successful candidate must develop a solid working knowledge of all core Zajac Ranch program areas and their facilitation expectations, including set-up and take-down, safety procedures, accessibility and adaptation strategies, equipment requirements, and the participant experience.



The Program Coordinator should be comfortable stepping into program areas to demonstrate, support, troubleshoot, or facilitate when appropriately trained and required.

While the role includes necessary planning, scheduling, documentation, inventory, and program administration, it is intentionally designed to be highly visible and hands‑on. Routine administrative support may be provided by the Camp Administration Team members, so the Program Coordinator can prioritize program quality, Ranger supervision, and frontline support, though some key administrative and planning will remain with the Program Coordinator.

Key Responsibilities

- Develop and maintain a strong working knowledge of all Zajac Ranch core activities and program areas, including facilitation standards, set-up and closing procedures, safety requirements, equipment, accessibility considerations, and common adaptations.
- Maintain a highly visible daily presence across program areas, regularly observing activities and checking that programs are starting on time, prepared, well facilitated, engaging, inclusive, and operating safely.
- Move proactively between activity areas throughout the day to identify needs before they become operational issues.
- Provide hands‑on support to all Lifeguard/Rangers (Activity Specialists) during busy, complex, or challenging program blocks.
- Step in to demonstrate, troubleshoot,



co‑facilitate, or provide temporary coverage in program areas when appropriately trained and required.
- Support smooth group transitions into and out of activities and work with Unit Leaders to address barriers to camper participation.
- Ensure program delivery reflects Zajac Ranch standards and creates a positive, meaningful experience for campers.

2. Ranger / Activity Staff Supervision

- Provide direct supervision, mentorship, coaching, and day‑to‑day support to Lifeguard/Rangers (Activity Specialists).
- Conduct regular in‑person check‑ins and observations to assess facilitation quality, safety, preparedness, communication, camper engagement, and staff performance.
- Provide timely feedback and practical coaching, including modelling facilitation techniques and helping staff adapt activities for different camper needs.
- Ensure Rangers understand their program responsibilities, schedules, equipment requirements, safety procedures, and standards of conduct.
- Facilitate pre‑camp and ongoing program‑specific training and refreshers as required.
- Address performance or operational concerns promptly and collaborate with the Camp Director / Assistant Camp Director on formal performance management when necessary.
- Complete mid‑summer and end‑of‑season staff evaluations in collaboration with camp leadership.
- Promote teamwork, accountability, consistency, and strong communication across the Ranger team.

3. Program Planning, Scheduling & Administration

- Develop and oversee camp program schedules, including regular activity blocks, electives, theme days, evening programs, special events, and all‑camp activit

📌 Program Coordinator (Mission)
🏢 Zajac Ranch
📍 Mission