Last updated: 2 hours ago CA$39.40–CA$46.35 hourly Full-time

The Records and Information Management (RIM) Analyst manages the County’s physical and electronic records throughout their lifecycle to ensure accuracy, accessibility, security, and legislative compliance. Reporting to the Supervisor, Records and Information Management, the position manages records rooms and systems, supports filing and digitization, provides guidance and training, responds to routine requests, and assists with ATIA, POPA, privacy, and access-to-information activities.

Job Duties and Tasks

- Administer the County’s physical and electronic records program and systems.
- Manage records throughout their lifecycle in accordance with legislation, retention schedules, bylaws, and County policies.
- Manage records rooms through regular lifting, carrying, shelving, retrieval, inventory, audit, and transfer of boxes and paper records weighing up to 50 lbs.
- Conduct departmental filing-system and records-practice reviews and provide advice on classification, retention, disposition, filing, and compliance.
- Research records management legislation, municipal requirements, and skilled standards; prepare findings and recommendations; and provide input and feedback on proposed policies, retention schedules, procedures, and process improvements.
- Support the implementation, testing, maintenance, and troubleshooting of the electronic document and records management system (EDRMS).
- Apply and maintain consistent metadata, document naming, and indexing standards within the electronic document and records management system to improve records accuracy, searchability, and retrieval.




- Collaborate with Information Technology and Business Systems staff on document system configuration, access controls, and electronic records security.
- Coordinate digitization, records cleanup, and transitions from paper to electronic records.
- Research, locate, retrieve, and provide electronic and physical records, including records-room searches, in response to routine internal and external information requests; refer formal legislated access and privacy requests to the Supervisor.
- Support the Supervisor with environmental site inquiries, ATIA requests, records searches, redaction, privacy assessments, information bank updates, breach responses, and confidential information protection under POPA and ATIA.
- Design and deliver records management training, communications, intranet content, and staff resources.

Education and Experience

- Certificate or diploma in Records and Information Management, Local Government Administration, Accounting, Office Administration, Business Administration or a related field.
- Minimum two (2) years of direct experience with records retention, records lifecycle management, enterprise systems and information management concepts, including working with physical and electronic records.
- Working knowledge of ARMA’s Generally Accepted Recordkeeping Principles.
- Relevant records, information governance, privacy, library, or archival certification is considered an asset.




- Municipal government experience is considered an asset.
- An equivalent combination of education, training, and related experience may be considered.

Knowledge, Skills and Abilities

- Working knowledge of ATIA, POPA, and related municipal access and privacy requirements.
- Knowledge of electronic document and records management systems, metadata, naming conventions, indexing, search, and retrieval.
- Proficiency with Microsoft 365, SharePoint Online, and related business applications, with the ability to learn new records systems as needed.
- Ability to research requirements, analyze records-management issues, and prepare explicit findings and recommendations.
- Effective written, verbal, presentation, and training skills.
- Strong organization, accuracy, discretion, and judgment, with the ability to manage competing priorities and work with limited supervision.
- Physical ability to regularly lift, carry, push, pull, shelve, and move boxes and paper records weighing up to 50 lbs., including frequent standing, walking, bending, reaching, and working in records-room shelving areas.

Additional Information

The County of Grande Prairie provides a competitive compensation package, including benefits, paid vacation and participation in the Local Authorities Pension Plan (LAPP). We actively support professional development opportunities and foster an engaging work environment.

What We Offer

The County of Grande Prairie provides a competitive compensation package, including benefits, paid vacation and participation in the Local Authorities Pension Plan (LAPP). We actively support professional development

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