Organization Summary

With a legacy spanning over 900 years, St. John Ambulance continues to make a profound impact through its commitment to public safety, education, and volunteerism. St. John Ambulance delivers nationally accredited programs and high-quality products designed to empower individuals and organizations with lifesaving skills. Through its network of dedicated volunteer first responders, it plays a vital role in strengthening communities and enhancing emergency preparedness coast to coast.

The St. John Council for Alberta has a proud history of service, dating back to its founding in 1897. Officially registered as a charitable organization in 1996 under the name St. John Ambuance Alberta , it continues to be a cornerstone of safety and community care across the province. Today, St. John Alberta operates seven Training and Community Service Centres, supported by a dedicated team of 40 employees and 500 volunteers who contribute over 28,000 hours of community service annually. In addition, a network of 300 certified instructors who deliver lifesaving training to more than 70,000 Albertans each year—strengthening resilience and preparedness in communities across Alberta.

Position Summary

The Finance Coordinator plays a key role in supporting the finance department by ensuring accurate and timely recording of revenue and banking transactions. This position is responsible for monitoring revenue streams, reconciling accounts, preparing reports, and assisting with audits and compliance. Additionally, the Finance Coordinator maintains cooperative working relationships with Managers and Coordinators, offering advice on decisions related to financial systems, credit issuance, and transactions to meet their requirements. This position provides backup to the other finance positions and duties are to be in accordance with approved budgets, provincial regulations, and administrative instructions issued by the Provincial Head Office and the National Service Centre.

The ideal candidate is detail-oriented, analytical, and comfortable with large datasets and financial systems. As a small team it is also critical to possess excellent communication skills and a passion for teamwork.

Job Duties

- Applies operational policies and principles designed to ensure accuracy and integrity of all financial transactions by St. John Ambulance, Alberta Council.

- Responsible for day-to-day accounting ensuring the accuracy of all sales transactions being integrated from Dynamics 365 (the point of sales system) into Microsoft Business Central Sparkrock 365 (accounting system) and ensuring integrity in the data being integrated.

- Supports Administrative Coordinators with information requests and daily cash outs.

- Takes the lead on inventory management across the province and advises the Inventory Coordinators on product records management.





- Liaising with inventory vendors and suppliers to ensure manageable inventory levels to meet customer needs with consideration of cash flow management.

- Responsible for procurement activates across the organization, including sourcing, purchasing, vendor management and ensuring procurement practices align with organizational policies, budget requirements and cost-effective purchasing objectives.

- Manage National and Provincial Accounts including proper setup of the accounts in the software with the objective of reducing errors for the front-line staff.

- Responsible for authorization of customer credit utilizing proper policies designed to ensure collection of all amounts owing to St. John Ambulance.

- Participation with a yearly external audit of all financial records including the preparation of annual T4a documents and reconciliations.

- Provides support and training to all St John Ambulance employees regarding financial systems, controls, policies and procedures.

- Identifies areas of waste and inefficiencies and recommends to the VP any improvements and cost savings.

- Observes and discloses any financial transactions that appear irregular or any systems or controls that might be exploited.

- Maintains the confidentiality of all financial activities of St John Ambulance Alberta Council and provides information in a responsible manner to ensure compliance with disclosure and privacy policies.

- Responsible for keeping current with current technologies and can analytically test new software tools to ensure efficient processes and control compliance.

- Back up for other positions in the finance department including Accounts Receivable, Accounts Payable and Payroll.

- Preparation of weekly cash flow management reports and projections.

- Preparing AGLC financial gaming reports when necessary.

- Ensures safe handling of office equipment, documents, and supplies, reports any hazards or incidents, and participates in emergency drills and office safety initiatives.

- Perform all other duties as assigned or needed as necessary in the scope of the position.

Qualifications

- Possession of an accounting degree or diploma.

- Minimum 3 years’ working experience in accounting.

- Strong understanding of GAAP and revenue recognition principles.

- Ability to effectively comprehend and communicate detailed instructions orally and in writing in a team environment.

- Degree or diploma in business, finance, accounting,



or a related field.

- Proficiency in Microsoft Office tools with specialization in Excel.

- Experience with Microsoft Dynamics CRM and Business Central and asset.

- Ability to learn net technologies and adapt those technologies into the position.

- Police investigation check will be a requirement.

- Highly motivated and able to work independently.

Core Competencies

Financial Acumen : Grasps accounting basics, identifies patterns.

Organizational & Time Management : Manages multiple priorities efficiently, delegates tasks appropriately, and ensures deadlines are met, demonstrating excellent organizational skills.

Communication & Interpersonal Skills : Communicates clearly and effectively with internal teams and external stakeholders; builds positive relationships and resolves conflicts diplomatically.

Adaptability : Comfortable navigating change, working in a fast-paced and dynamic environment, and handling shifting priorities.

Attention to Detail : Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.

Analytical Thinking : Understands organizational objectives and aligns daily tasks with departmental priorities.

Professionalism : Demonstrates professional standards of conduct when governing interactions between individuals in a business environment.

Integrity : Manages sensitive information ethically.

Decision Making : Makes concrete, well-informed and thought-out decisions that support the overall organization. Has the ability to make quick, effective decisions even when data and details are limited.

Teamwork : Works cooperatively and effectively with others to reach a common goal. Participates actively in group activities fostering a team environment.

Leadership : Mentors and offers feedback.

Cultural Sensitivity : Promotes an inclusive and respectful workplace in accordance with organizational values

Organization : Able to create or maintain processes to ensure all relevant information or tools are easily accessible.

Health and Safety : maintains a safe and ergonomically sound workstation, adheres to all Alberta OHS legislation, and proactively identifies and reports workplace hazards or unsafe conditions.

Working Conditions

- Full-time position, typically Monday to Friday during standard business hours.

- Flexibility may be required to address urgent client issues or attend after-hours meetings.

- Working in a busy office environment with frequent interruptions.

- Repetitive work.

- Interaction with employees, management, and the public at large.

- Interaction with others under varying circumstances-including situations of a highly sensitive nature.

- Attendance and participation in training.

- Extended periods of sitting.

- Use of standard office equipment.

📌 Finance Coordinator (Edmonton)
🏢 St. John Ambulance
📍 Edmonton