Job Title HR Coordinator Job Category M&P;
- AAPS Job Profile AAPS Salaried
- Human Resources, Level A Job Family Group Staff
- Non Union Department Human Resources Support | Dean's Office | Faculty of Applied Science Job End Date Ongoing Posting End Date November 25, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Faculty of Applied Science (APSC) at the University of British Columbia (UBC) is a multidisciplinary faculty comprising of six departments, five schools, including one jointly established with the Faculty of Medicine, five research centres, and four multidisciplinary programs. Home to a diverse range of research areas and professional programs, including engineering, nursing, architecture, and planning, APSC is dedicated to shaping the leaders and professions that shape the world. Our core purpose is to discover, design, innovate, and provide top-tier education while championing a community of responsible professionals committed to advancing thriving, sustainable, and healthy communities. The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The SSC-HRFA provides strategic and operational human resources and faculty affairs support across the Faculty. Guided by principles of partnership, service excellence, equity, and respectful engagement,



the team delivers transparent, consistent, and solutions-focused support to faculty, staff, and leaders. Through a combination of expertise, collaboration, and data-informed decision-making, the team supports all aspects of the staff and faculty lifecycle while fostering an inclusive, high-performing, and service-oriented culture that enables the Faculty's people and programs to thrive. The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and guidance on a broad range of HR matters, including collective agreements, employee handbooks and agreements, recruitment, salary administration, job classification, and employee lifecycle processes. This role also plays a lead role in coordinating staff recruitment activities across the Faculty, including departments and schools, working closely with HR Managers and hiring managers to support effective and equitable hiring practices. This includes advising on recruitment processes and best practices, preparing

job description
s and recruitment materials, coordinating candidate assessment and interview activities, supporting candidate selection processes. As part of the SSC-HRFA team, the HR Coordinator facilitates a range of workforce and organizational initiatives, maintains accurate HR records,



and contributes to the consistent and client-focused delivery of HR services across the Faculty.

Organizational Status

This role has a dual report to the Senior Manager, Faculty Affairs regarding faculty matters and Senior Manager, HR regarding staff and student employees. This position partners with staff and faculty leadership across the Dean’s Office, research centres, and SSC and works collaboratively and develops partnerships with colleagues of the APSC Shared Service Centre Finance Team, Payroll, Central Human Resources and other UBC departments as necessary.

Work Performed

Faculty and Staff HR Administration

Provides first-level HR advice and guidance to managers and employees within the Dean’s Office, research centers, and Shared Service Centre on the interpretation and application of collective agreements, employment contracts, University policies, procedures, and HR practices. Refers matters which are more than moderately complex to the HR Managers and/or Senior HR Managers as appropriate. Advises employee lifecycle matters including appointments, reappointments, salary administration, leave management, workforce changes, and employment processes for both unionized and non-unionized employee groups. Coordinates faculty appointment processes within the Dean’s Office, including recruitment, appointment, reappointment and termination. Subject matter expert on Workday HR processes and reports; conducts Faculty wide analysis and provides reports and interpretation to units and HR team members as required. This includes, FTE and staffing and faculty reports, , overpayments, vacation liability, etc. Responsible for managing the administration of the Dean’s Staff Awards program, including annual timelines, nomination

📌 HR Coordinator (Vancouver)
🏢 UBC The University of British Columbia
📍 Vancouver