Kennedy Mechanical Ltd is currently seeking a qualified and experienced Mechanical Project Coordinator to work with our Project Manager in support of our growing portfolio of multi-unit residential and commercial plumbing and heating projects.

The Mechanical Project Coordinator provides administrative, clerical, and coordination support to ensure smooth day-to-day construction operations. This role helps manage project documentation, scheduling, communication, and general office support for the construction team.

Key Responsibilities

Administrative Support

- Manage and organize project files, contracts, permits, and construction documents
- Prepare project paperwork
- Maintain accurate records of deliveries, site logs, timesheets, and daily reports
- Assist in organizing meetings, preparing agendas, and recording meeting minutes

Project Coordination

- Assist in scheduling inspections, subcontractor activities, and project timelines
- Coordinate communication between project managers, site supervisors, subcontractors, and suppliers
- Track project progress and follow up on pending items or documentation
- Help prepare project status reports for management

Office & Site Support

- Provide general support to the team (printing drawings, distributing updates, etc.).
- Assist with RFI submissions, safety documents, and compliance requirements




- Help ensure all project documentation is up-to-date and properly filed

Communication

- Respond to emails, calls, and inquiries related to plumbing and heating operations
- Relay messages and updates between office and site personnel in a timely manner
- Follow up with vendors, suppliers, and subcontractors regarding schedules, deliveries, and documentation

Education and/or Relevant Experience

- Post secondary education in administration or related field
- 3+ years of administration/ office management in construction or engineering
- Project management experience an asset

Candidate Requirements

- Strong knowledge of plumbing and heating processes and terminology
- Must be legally able to work in Canada
- Proficiency in MS Office (Word, Excel, Outlook) and project management software
- Strong attention to detail and ability to work in a fast-paced environment
- Excellent organizational and multitasking skills
- Valuable communication and interpersonal skills

Salary commensurate with experience.

To apply to this position please forward your resume to: [email protected] indicating the name of the position in the subject line of the email.

We would like to thank all applicants who apply, however, only those selected for an interview will be contacted.

Pay: $45,000.00-$70,000.00 per year

Work Location: In person

📌 Construction Project Coordinator (Cambridge-Narrows)
🏢 Kennedy Mechanical
📍 Cambridge-Narrows