Job title: Administrative Support Agent, Class I (specificproject)

Job category: Support

Department/Services: DirectorGeneral's Office

Immediate Supervisor: Jadranka Radman

Position status: Full-time, Specific Project

Contract length: UntilJune 30, 2027, with possibility of extension

Work location: Cégep Vanier

Work schedule: Monday to Friday, 8:30 a.m.to 4:30 p.m. (35 hours per week)

External posting start date: November 9, 2026

External posting end date & time: November 13, 2026 at 17h00

Salary scale: $25.61 - $28.65

Expected start date: December 7, 2026

Underthe authority of the Assistant to the Director General, the AdministrativeSupport Agent, class I provides support for the office of the Director General. The principal and customary work of the employee in this employment classconsists in performing a set of administrative functions of a relativelycomplex nature according to established methods and procedures and clericalfunctions related to activities in his area.

More specifically, but not limited to, the Support Agentcompletes the tasks in the following areas:

Director General's Office

- Manages the College's main telephone line, andInfo Info email address;
- Welcomes and directs students, employees,visitors, and external stakeholders;
- Reviews and distributes internal memoranda andannouncements to the College community;
- Coordinates and maintains room bookings for theDG office;
- Assists with maintaining the DG OfficeSharePoint site and supports document archiving;
- Assists with preparing correspondence,administrative documents, expense reports, and related forms, including DMA andDMP forms;
- Prepares service contracts for externalproviders and coordinates approvals and signatures;
- Processes incoming and outgoing mail;
- Provides logistical support to all events underthe purview of the DG office;




- Maintains and keeps track of the officeinventory;
- Liaises with DG Office managers and otherdepartments to coordinate requests and follow up on outstanding matters;
- Provides administrative support to theRespectful Learning and Workplace Setting Advisor.

Employee Wellness and Mental Health Initiatives:
- Assistswith the coordination, planning and execution of activities/events, includingregistration, tracking participation, room bookings and set-ups, and otherarrangements, as necessary;
- Createsdigital activity posters;
- Distributesfeedback forms;
- Assistswith updates of related SharePoint page(s);
- Preparesservice contracts for external providers, including coordinating approvals andobtaining required signatures;
- Submitsexpense reports, as needed.

Vanier College Foundation:
- Provides administrative support tothe Foundation Secretary and Treasurer;
- Processes all donations andcontributions from internal and external constituents;
- Assists with maintaining accuratedatabank and records of constituents in Raiser's Edge NXT;
- Prepares documentation andcorrespondences as needed for the Foundation;
- Assists with the administration offunding requests and documentation;
- Assists with updating theFoundation's SharePoint and website, as well as Intercom broadcast;
- Coordinates administrativefollow-ups with donors, College departments, and other stakeholders.

Other related duties may be assigned whichare related to the Administrative Support Agent, class I and the Office of the Director General, or strategic objectives of the College.

Schedule

Monday to Friday, 8:30 a.m. to4:30 p.m. (35 hours/week)

Contract

December7, 2026 until June 30, 2027, with a possibility of extension

Classification

Agent ou agente de soutien administratif, classe I(Administrative Support Agent, class I)

📌 Administrative Support Agent, Class I (Specific Project) (DG)
🏢 Vanier College
📍 Montreal