Administrative Assistant

Job Overview The Administrative Assistant provides general office support to help maintain organized and efficient daily operations. Responsibilities include handling routine administrative tasks, maintaining records, coordinating communications, and assisting visitors and customers with general inquiries.

This position requires strong organizational skills, attention to detail, computer proficiency, and a professional approach to communication.

Key Responsibilities

- Welcome visitors, assist with front desk requests, and handle incoming calls using a multi-line phone system.
- Provide courteous customer service and direct inquiries to the appropriate team members.
- Perform data entry, typing, proofreading, filing, and other routine administrative tasks.
- Prepare and maintain documents, spreadsheets, and office records using Microsoft Office and Google Workspace.
- Support daily office workflows by organizing information and maintaining accurate documentation.
- Assist with basic bookkeeping and related administrative tasks using QuickBooks, following established office procedures.
- Communicate with colleagues and customers to help ensure timely responses and smooth administrative operations.
- Maintain an organized and professional front desk and office environment.

Qualifications and Skills

Required:





- Basic computer proficiency and familiarity with common office applications.
- Strong written and verbal communication skills.
- Accurate typing, data entry, and proofreading abilities.
- Good organizational skills and attention to detail.
- Ability to maintain files, records, and administrative documents.
- Professional telephone etiquette and customer service skills.
- Ability to manage routine administrative responsibilities efficiently.

Preferred:

- Previous experience in an administrative, clerical, or office support role.
- Experience in customer service, customer support, or front desk operations.
- Familiarity with Microsoft Office and Google Workspace.
- Experience with QuickBooks and basic bookkeeping tasks.
- Familiarity with multi-line phone systems.
- Previous experience in a medical or dental office environment, including dental reception or administrative support.

Your Impact Your attention to detail, organizational abilities, and qualified communication help maintain accurate records, support efficient office operations, and ensure visitors and customers receive timely and helpful assistance.

Pay: $19.77-$31.11 per hour

Expected hours: 20.0 – 40.0 per week

Benefits

- Dental care
- Extended health care
- On-site parking

Work Location: In person

📌 Administrative Assistant (Montreal)
🏢 Author Junction Media
📍 Montreal