Administrative Assistant

Company: HK Perfect Home Realty Co

Location: 11 Laurier Street, Gatineau, QC J8X 4A6

Job Type: Full time

Salary: CA$ 20.50 – CA$ 25.50 per hour

Expected Hours: 40 hours per week

About Us

HK Perfect Home Realty Co is a premier real estate agency dedicated to delivering exceptional residential and commercial property solutions. We pride ourselves on navigating the dynamic housing market with professionalism, integrity, and top-tier client service. We are looking for an organized, energetic, and proactive Administrative Assistant to support our busy office operations in Gatineau.

Job Summary

As an Administrative Assistant, you will act as the operational backbone of our real estate office. You will coordinate administrative workflows, assist real estate agents with documentation, manage client communication, and ensure an overall smooth daily routine. The ideal candidate is detail-oriented, comfortable working in a fast-paced environment, and excels at multitasking.

Key Responsibilities

- Office & Desk Administration: Act as the first point of contact; manage incoming phone calls, route emails, and welcome clients or visitors to the office.
- Listing & Transaction Support: Assist real estate agents in organizing property listings, formatting marketing materials, and compiling contract files.
- Documentation Management: Prepare, review, and process essential real estate documents, administrative forms, and client invoices with high accuracy.
- Schedule Coordination: Manage central office calendars, schedule property viewings,



coordinate team meetings, and track client appointments.
- Database Maintenance: Keep internal client databases, CRM records, and property inventory logs thoroughly updated and structured.
- Office Inventory: Monitor and reorder office supplies, keep reception and meeting areas tidy, and handle daily incoming/outgoing mail.

Qualifications & Skills

- Experience: 1–2 years of experience in an administrative assistant, office coordinator, or clerical role. Experience in a real estate office or brokerage setting is highly preferred.
- Education: High School Diploma or equivalent; specialized training or certification in Office Administration is an asset.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Quick learner when adapting to real estate listing platforms (e.g., Matrix, MLS) or internal CRM software.
- Communication: Fluent in English with strong written and verbal communication skills. Given our location in Gatineau, professional proficiency in French is a major asset.
- Core Strengths: Outstanding organization, sharp attention to details, and a collaborative team-player mindset.

Benefits & Perks We offer a welcoming, modern team environment along with the following benefits:

- On-site Parking
- Flexible Schedule
- Paid Time Off
- Casual Dress

Pay: $20.50-$25.50 per hour Expected hours: 40.0 per week

Benefits

- Casual dress
- Adaptable schedule
- On-site parking
- Paid time off

Work Location: In person

📌 Administrative Assistant (Gatineau)
🏢 HK Perfect Home Realty
📍 Gatineau