About Iconic Electric and Controls

Iconic Electric and Controls is a Western Canadian electrical and instrumentation services company with years of experience supporting oil and gas facilities, industrial plants, and pumping station construction. Our services include E&I; construction and maintenance, calibration, and project management. We’re a growing team with a family feel, and we take pride in supporting our people both in the office and in the field.

Objective of Position

We are seeking a detail-oriented and organized Administrative Assistant to join our Calgary office (in-office) in a permanent, part-time (20 - 25 hours/week) capacity. This role keeps our daily operations running smoothly by supporting office, accounting, and project administration tasks, and serving as a key point of contact for our team, field crews, clients, and suppliers.

Responsibilities & Duties

- Provide general office support, including answering phones, managing email inquiries, and handling mail and couriers
- Perform basic bookkeeping tasks in Sage 100, such as data entry, accounts payable and receivable support, invoicing, and reconciling vendor statements
- Support project administration in Procore, including document control, tracking submittals and records, and maintaining project files
- Process and track purchase orders, timesheets, and supplier documentation
- Coordinate travel and accommodations for field crews as needed




- Maintain organized and accurate physical and digital filing systems
- Order and manage office supplies and coordinate with vendors
- Work with team members to streamline office processes and improve efficiency
- Other administrative duties as assigned

Qualifications

- 2+ years of experience in an administrative or office support role
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Working knowledge of basic bookkeeping and accounting practices
- Strong verbal and written communication skills
- Excellent organization, time management, and attention to detail
- Ability to handle confidential information with discretion

Assets

- Experience with Sage 100 or similar accounting software
- Experience with Procore or similar construction management software
- Experience in construction, oil and gas, or industrial services
- Post-secondary education in office administration, accounting, or a related field

Compensation & Benefits Iconic Electric and Controls offers a comprehensive and competitive wage, a full benefits plan and a matching RRSP program.

How to Apply

Please submit your resume and cover letter through our careers page / Indeed, and indicate in your application whether you are seeking full-time or part time hours. We thank all applicants for their interest; only those selected for an interview will be contacted.

📌 Administrative Assistant (Calgary)
🏢 Iconic Electric and Controls
📍 Calgary