Company Description LifeCycle Counselling & Psychotherapy Services is a collaborative team of psychotherapists and counsellors dedicated to providing personalized, evidence-based care. The practice supports individuals through everyday challenges, complex life transitions, and a wide spectrum of mental health concerns. Team members bring extensive experience across various therapeutic modalities and prioritize culturally sensitive, bias-free approaches.

LifeCycle Counselling values diversity in cultural, religious, and personal backgrounds, and respects each person’s unique beliefs, opinions, and values. Services are offered in a safe, confidential setting, both in person and online, with a focus on healing, growth, and self-discovery.

Role Description The Administrative Assistant is a part-time, remote position responsible for supporting the day-to-day operations of a psychotherapy practice. This role involves managing client inquiries, coordinating intake and referrals, scheduling appointments, maintaining client records, and facilitating communication between clients, therapists, and clinic leadership. Additional responsibilities include supporting billing, invoicing, and payment processes; coordinating with external organizations and referral partners; and assisting with relationship-building and outreach initiatives.

The role may also involve social media content creation, marketing initiatives, and identifying opportunities to support the clinic's growth.



The ideal candidate is organized, proactive, compassionate, and comfortable working independently in a client-facing role within a mental health setting.

Qualifications Strong administrative, organizational, and time management skills, with excellent attention to detail. Ability to work independently, take initiative, manage competing priorities, and maintain strict confidentiality. Excellent written and verbal communication skills, with a professional, warm, and client-centred approach. Ability to manage client inquiries, appointment scheduling, intake coordination, and general administrative tasks efficiently.

Experience or comfort with billing, invoicing, payment processing, and maintaining accurate records. Proficiency with Google Workspace, and digital scheduling platforms;

experience with Jane App is an asset. Familiarity with social media platforms, content creation, marketing, or community outreach is an asset. Strong interpersonal skills and an interest in developing professional relationships with external organizations and referral partners. Previous experience in administration, customer service, healthcare, or mental health settings is an asset.

Educational Background: Undergraduate students or recent graduates in psychology, social work, counselling, or related fields, particularly those interested in pursuing a career in psychotherapy or mental health, are encouraged to apply.

📌 Administrative Assistant (Oakville)
🏢 LifeCycle Counselling
📍 Oakville