The Loft Therapy & Wellness is hiring a casual administrative assistantfor on-call, shift coverage and the odd evening and weekend. This is a casual/on-call position with possibility of additional hours as the clinic continues to grow. Flexibility with schedule is a must for this position. We kindly ask that you do not apply if you are unavailable to work a casual, flexible schedule.
The Loft Therapy & Wellness is a holistic private practice in Saskatoon. We are a multidisciplinary team, offering services including psychotherapy, Naturopathic medicine, psychoeducational and autism assessments and more.
Responsibilities:
- Provide administrative support to the team, including answering phone calls, scheduling appointments, and managing calendars.
- Greet and assist visitors, ensuring a positive and professional experience.
- Assist with data entry and record keeping.
- Perform general clerical duties such as photocopying, scanning, and filing.
- Assist with special projects as assigned by the clinic manager.
Requirements:
- Proven experience as an administrative assistant or in a similar role.
- Experience using Jane App software is a strong asset.
- Proficient in using Google Suite (Docs, Sheets, Slides) and other office software.
- Knowledge of mental health office procedures is a plus.
- Excellent proofreading and editing skills.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality of sensitive information.
- Strong communication skills, both written and verbal.
- Professional demeanor with excellent customer service skills.
- Solid propensity for technology and ability to learn systems quickly, self-starter
About you:
- Can work a flexible, casual on-call schedule (do not apply if you are not available on a flexible schedule) - Experience working as an administrative assistant, preference given to those with experience in a counselling or health clinic
- Able to navigate a busy clinic
- Able to multi-task
- Able to complete assigned tasks
- Able to recognize what tasks need to be completed without direction
- An interest in holistic health
- Open minded and non-judgmental
- Confident answering client questions
- Friendly and patient
- Comfortable with Jane Booking System, or consider yourself a fast learner with online booking systems
- Organized and professional
Please submit your resume highlighting your relevant experience. Only qualified candidates will be contacted for an interview. Job Types: Part-time, Permanent