About the Company

Kyocera Document Solutions Canada, Ltd. is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably.

We offer a comprehensive benefits package including medical, dental and vision plans, disability and life insurance, company matching RRSP program, work-life balance, employee wellness, career development, plus paid time off and holidays.

When you join Kyocera Document Solutions Canada, Ltd., you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

Would you take the chance to do something meaningful, to challenge yourself, to be a part of change in an industry and to influence that change? Then join our team for an opportunity that does not come around every day. If you are passionate and driven by the challenge of building a key growth area from the ground up, Kyocera Document Solutions Canada, Ltd. is the right company for you.

Be an agent for change and a driver of growth across a successful organization with confident anticipation of higher growth.

About the Role The Payroll Specialist is responsible for delivering accurate, compliant, and timely multi‑provincial payroll while supporting employee compensation, benefits, and statutory obligations across Canada. This role partners closely with Human Resources and Finance to manage full‑cycle payroll, employee benefits, RRSP programs, and internal payroll controls, while ensuring compliance with federal and provincial legislation. The position also plays a key role in maintaining audit readiness, improving payroll processes, and providing payroll guidance across the organization.

Major Duties and Responsibilities

- Partner with Human Resources to process accurate, full‑cycle bi‑weekly payroll for employees across Ontario, Quebec, Manitoba, and British Columbia, ensuring compliance with CRA, Revenu Québec, and provincial employment standards.
- Maintain and manage employee payroll and HRIS data, ensuring accuracy, confidentiality, and compliance.
- Calculate and process payable hours, commissions, bonuses, termination pay,



and statutory deductions, resolving discrepancies in a timely manner.
- Administer and remit statutory deductions and employer programs, including CPP, EI, QPP, QPIP, EHT, WSIB, WorkSafeBC, CNESST, and other applicable requirements.
- Manage WSIB, WorkSafeBC, and CNESST reporting, payments, and annual reconciliations.
- Administer employee group benefits, RRSP programs, and taxable benefits, ensuring accurate deductions, remittances, and legislative compliance.
- Monitor and maintain time‑off, vacation, and leave balances in accordance with policy and legislation.
- Reconcile payroll registers and bank submissions; investigate and resolve variances.
- Prepare, issue, and reconcile Records of Employment (ROEs).
- Support year‑end payroll processes, including T4, RL‑1, and T4A preparation, balancing, and remittances.
- Prepare month‑end payroll reports, accruals, and journal entries for financial reporting.
- Maintain complete and auditable payroll records, including adjustments and retroactive payments.
- Conduct internal audits of payroll practices to ensure ongoing compliance, accuracy, and adherence to company policies.
- Support external audits by providing payroll documentation and responding to inquiries.
- Assist with annual commission schedules and bi‑annual bonus programs.
- Prepare monthly invoicing and generate scheduled and ad‑hoc payroll and workforce reports.
- Upload and validate bi‑weekly RRSP contributions with external providers.
- Provide system support and training for ADP Time & Attendance and payroll processes.
- Stay current on Canadian payroll legislation and regulatory changes, providing guidance on policies and best practices.
- Ensure adherence to company policies, accounting standards, and accepted payroll practices, and perform other duties as assigned.

Qualifications

Required:

- Payroll Compliance Practitioner (PCP) certification from the National Payroll Institute
- 3–5 years of progressive payroll experience, preferably in a multi‑provincial Canadian environment
- Strong working knowledge of Canadian employment standards, payroll legislation, and statutory compliance across Ontario, Quebec, Manitoba, and British Columbia.
- Hands‑on experience processing full‑cycle payroll, including statutory remittances, benefits, taxable benefits, and year‑end reporting.
- Proficiency in Canadian payroll systems such as ADP (preferred) or Ceridian, along with HRIS platforms.
- Strong proficiency in Microsoft Office, particularly Excel




- Proven ability to maintain accuracy and attention to detail in a deadline‑driven environment
- Excellent interpersonal, organizational, and problem‑solving skills
- Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
- Strong communication skills and the ability to collaborate effectively across departments and with leadership.

Preferred:

- Certified Payroll Manager (CPM) and/or CHRP designation
- Experience working in a bilingual and/or multicultural work environment
- Advanced familiarity with multi‑provincial payroll and employment legislation
- Experience supporting internal controls, payroll audits, and process improvements

What's in it for you: At Kyocera, we are committed to creating a diverse and inclusive workplace where everyone feels valued and respected. As an equal prospect employer, we do not discriminate based on race, religion, gender, national origin, age, disability, marital status, or veteran status. Here’s what you can expect when you join our team:

- Comprehensive Benefits: Our benefits generous paid time off, group benefits, company matching RRSP, and monthly employee engagement activities.
- Career development: We support your growth with opportunities for training, certifications, and career advancement.
- Work-Life Balance: Remote work options to help you balance your skilled and personal life.
- Team-oriented Culture: Work in a team- oriented environment where your ideas are valued and collaboration is key.
- Employee Wellness: Access to discounts of gym memberships.

KYOCERA Document Solutions Canada, Ltd. is an equal opportunity employer and is committed to fostering an inclusive, accessible, and diverse workplace. Employment decisions are made without regard to race, colour, religion, creed, sex, gender identity or expression, sexual orientation, national or ethnic origin, citizenship, age, marital or family status, disability, or any other characteristic protected under applicable federal and provincial human rights legislation. KYOCERA is committed to providing accommodations throughout the recruitment and selection process in accordance with applicable accessibility and human rights legislation. Applicants requiring accommodation are encouraged to advise Human Resources at any stage of the hiring process.

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may, from time to time, request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Pay: From $65,000.00 per year

Experience

- Canadian payroll: 3 years (required)

Licence/Certification:
- PCP Certification (required)

Work Location: Hybrid remote in Mississauga, ON L5T 1S8

📌 Payroll Specialist (Mississauga)
🏢 KYOCERA Document Solutions
📍 Mississauga