**Duration: 12 months

**

- We are seeking an experienced Project Coordinator - Scheduler to support a large-scale provincial healthcare technology transformation initiative involving the implementation of an integrated Clinical Information Solution (CIS).
- The successful candidate will be responsible for developing, maintaining and coordinating integrated project schedules across multiple workstreams, ensuring effective project forecasting, milestone tracking, dependency management and reporting.
- This position requires strong experience in dynamic forecast scheduling, healthcare IT project coordination, stakeholder management and project governance. The individual will work closely with project managers, clinical stakeholders, technical teams, workstream leads and senior leadership to ensure project activities remain aligned with program objectives, timelines and deliverables.
- The ideal candidate will have experience supporting large-scale Clinical Information Systems (CIS), Electronic Health Records (EHR), Electronic Medical Records (EMR), or similar digital health transformation initiatives.

Key Responsibilities 1. Project Scheduling and Forecast Management

- Develop, maintain and monitor integrated project schedules covering multiple concurrent workstreams.
- Implement and maintain energetic forecast scheduling methodologies to ensure accurate and up-to-date project timelines.
- Track project milestones, deliverables, dependencies, resource availability and schedule constraints.
- Monitor planned versus actual progress and identify potential schedule deviations.
- Analyze schedule variances and proactively identify delays, risks and potential impacts on project delivery.
- Coordinate schedule updates with project managers and workstream leads.
- Maintain accurate project forecasts and communicate changes to relevant stakeholders.

2. Project Coordination and Stakeholder Management

- Coordinate project activities across clinical, technical, operational and business workstreams.
- Collaborate with project managers, subject matter experts, clinical teams and other stakeholders to ensure alignment.
- Track project deliverables, outstanding activities, action items and dependencies.
- Facilitate coordination meetings and follow up on assigned responsibilities.
- Identify coordination gaps and escalate issues affecting project timelines or deliverables.
- Support effective communication and collaboration across multiple stakeholder groups.

3. Project Governance and Committee Support

- Coordinate meetings for project governance committees, steering committees, clinical advisory groups and working groups.
- Prepare meeting agendas, presentations, supporting documentation and meeting materials.
- Record meeting minutes, decisions,



action items and assigned responsibilities.
- Maintain decision logs, action trackers, risk registers and issue logs.
- Monitor outstanding actions and follow up with responsible stakeholders.
- Ensure project governance documentation is accurate, organized and maintained.

4. Reporting and Documentation

- Prepare monthly, quarterly and ad hoc project status reports.
- Consolidate project updates and scheduling information from multiple workstreams.
- Develop and maintain project plans, schedules, milestone trackers and progress reports.
- Prepare management-level reporting highlighting project progress, risks, dependencies, schedule variances and potential delays.
- Maintain project documentation, SOPs, templates and other supporting materials.
- Ensure consistency and accuracy of project reporting and documentation.

5. Process Improvement and Knowledge Transfer

- Identify opportunities to improve project scheduling, reporting and coordination processes.
- Establish standardized scheduling methodologies, templates and documentation practices.
- Provide guidance and knowledge transfer to internal project personnel on scheduling and coordination practices.
- Support continuous improvement initiatives across project management and governance processes.

Required Experience

- Minimum 2+ years of experience in project coordination and agile forecast scheduling within a Clinical Information System (CIS) or similar clinical digital health initiative.
- Minimum 2+ years of experience coordinating multiple stakeholders, concurrent workstreams, governance groups and complex project forecasting activities.
- Demonstrated experience developing and maintaining integrated project schedules, tracking milestones, managing dependencies and updating project forecasts.
- Experience monitoring project progress, analyzing schedule variances and identifying potential delivery risks.
- Experience supporting healthcare IT implementations, clinical systems, digital health transformation or large-scale healthcare technology programs.
- Demonstrated experience preparing project documentation, status reports, meeting minutes and governance materials.
- Experience coordinating cross-functional teams and supporting senior project stakeholders.
- Required Skills and Technical Competencies

Project Management and Scheduling





- Integrated project scheduling and planning.
- Dynamic forecast scheduling and schedule management.
- Milestone tracking and dependency management.
- Resource availability and constraint management.
- Schedule variance analysis and project forecasting.
- Risk, issue and action tracking.
- Project governance and stakeholder coordination.

Healthcare and Digital Health

- Clinical Information Systems (CIS).
- Electronic Health Records (EHR).
- Electronic Medical Records (EMR).
- Hospital Information Systems (HIS).
- Healthcare IT implementation and digital health transformation.
- Clinical and technology workstream coordination.

Tools and Applications

- Microsoft Office 365, including Excel, Word, PowerPoint and Outlook.
- Microsoft Teams and Zoom.
- JIRA for project tracking, action management and coordination.
- Microsoft Visio for process mapping and documentation.
- Strong proficiency in project reporting, documentation and schedule tracking.

Communication and Stakeholder Management

- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to coordinate multiple concurrent activities and competing priorities.
- Strong analytical, problem-solving and reporting capabilities.
- Ability to communicate effectively with technical, clinical and senior management stakeholders.

Preferred Qualifications

- Professional bilingual proficiency in English and French (written and spoken).
- Formal project management or process improvement training, such as Prosci, APMP, Lean Six Sigma or equivalent.
- Experience supporting large-scale provincial or enterprise-level healthcare transformation initiatives.
- Experience working with multidisciplinary clinical, operational and technology teams.

Education

- Post-secondary education in Health Sciences, Health Informatics, Public Health or a related healthcare discipline.
- Candidates with equivalent training and relevant experience supporting large-scale Clinical Information Systems (CIS) or digital health initiatives may also be considered, in accordance with the client's requirements.

About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

📌 Project Coordinator # 26-28011 (Fredericton)
🏢 US Tech Solutions
📍 Fredericton