We’re looking for a highly organized and detail-oriented

Proposal Coordinator to help lead and support our response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other pursuit opportunities.

This role plays a key part in helping our team present our work clearly and professionally. You’ll collaborate closely with partners, engineers, and technical staff to coordinate proposal submissions, maintain marketing materials, and ensure our proposals are accurate, polished, and delivered on time.

If you enjoy bringing structure to complex information, managing deadlines, and producing high-quality documents, this could be a great fit.

What You’ll Do

As our Proposal Coordinator, you will play a central role in managing proposal submissions and supporting the firm’s business development efforts.

Key responsibilities include

Managing the proposal processfrom initial opportunity identification through to final submission

Coordinating RFP, RFQ, and proposal responses, ensuring requirements and deadlines are met

Coordinating proposal activities from kickoff through final submission

Working with technical staff and leadershipto gather project information, resumes, and supporting materials

Assembling and formatting proposal documents, ensuring accuracy, clarity, and professional presentation

Maintaining proposal content libraries, including project profiles, resumes, and marketing materials

Developing and maintaining proposal templates and standardized response materials to improve efficiency and consistency

Monitoring procurement sites and bid opportunitiesto identify relevant opportunities

Ensuring proposal submissions align with client requirements and company standards

Supporting marketing and business development effortsrelated to proposal preparation

What We’re Looking For

5+ years of proposal coordination, ideally within engineering, architecture,



or professional consulting environments

Experience preparing RFP, RFQ, or proposal submissions

Strong writing, editing, and proofreading skillswith exceptional attention to detail

Excellent organizational and time management skills, especially when managing multiple deadlines

Strong communication skillsand the ability to work effectively with technical professionals A proactive, self-starter mindsetwith the ability to manage competing priorities

What We Are Looking for on Your Resume

Experience coordinating proposal submissions or marketing documents

Work within engineering, architecture, consulting, or technical industries

Examples of managing deadlines and multiple projects simultaneously

Collaboration with technical teams or subject matter experts

Strong written communication, document production, formatting, and editing skills

Microsoft Office experience (Word, PowerPoint, Excel)

Adobe Acrobat, InDesign experience (Illustrator and Photoshop are considered an asset)

Experience on the ethical use of AI tools

Understanding of CRM (customer relationship management)

We’re especially interested in people who take pride in producing clear, polished, qualified documents that represent the company well.

What We Are Looking for in the Interview

Strong organization and attention to detail The ability to manage multiple deadlines and priorities

Confidence working with technical teams to gather and shape content A proactive approach to keeping projects moving forward

Bonus points if you highlight specific accomplishments

, such as successful proposals, improvements to proposal processes, or major submissions you helped coordinate.

Why SMP?

A connected, value-driven team environment

Access to mentorship and professional growth

Competitive salary + annual bonus potential A commitment to diversity, equity, and inclusion

*Must be legally entitled to work in Canada

**Only those selected for an interview will be contacted www.smpeng.com

📌 Proposal Coordinator - Edmonton (Winnipeg)
🏢 SMP Engineering
📍 Winnipeg