Job Description
Finance Coordinator
Division: Finance and Planning Division
Location: Membertou, Nova Scotia
Language: English Required, Miâkmaw would be an asset
Immediate Supervisor: Financial Controller
Revised: January 2020
April 2026
Client Service Results: Supports the Finance Division of the organization by timely and accurate posting of accounting information, assisting in reporting requirements and other accounting functions under the direction of the Director of Finance and Planning and Financial Controller.
Summary of Duties: Maintaining accurate and up to date accounting records by: Timely processing of vendor invoices and travel forms for payment, ensuring proper authorization, documentation, coding and routing of payments
Management of expense files
Timely preparation and posting of payroll entries in the accounting system
Auditing/verification of invoices including checking invoices received against approved purchase orders and researching discrepancies
Coordinate the purchase order function by maintaining a purchase order log, a void purchase order file and matching purchase orders to invoices
Preparing reports and documents by: Production of weekly cheque runs
Preparing HST returns each quarter
Preparing various receivable and payable reconciliations including an analysis of items overdue by 90 days
Preparing monthly Visa reconciliations and related posting
Maintenance of log tracking mail out of vendor payments
Providing support to the Finance Division by: Assisting with year-end file preparation
Acting as a backup signing officer for cheques
Responding to various inquiries/investigating problems regarding accounts payable that may be received from staff or vendors
Performing other duties as may be assigned, including but not limited to: Acting as a backup for entry of payroll data and transmission of payroll data to Ceridian
Education/Experience: Diploma or degree in accounting, business administration, or other related field
2 years related experience
Skills: Effective organizational skills
Effective time management skills
Effective communication skills
Computer literate (Word processing, internet software, e-mail, spreadsheet software, applications in a Windows operating environment)
Ability to read and comprehend easy instructions, short correspondence and memos
Ability to write simple correspondence
Advanced understanding of simply accounting, and accounts payable/receivable systems
Knowledge: General office administration practices
Basic knowledge of Accounting Standards for Not-for-Profit Organizations
Filing systems
First Nation demography in Nova Scotia
Miâkmaw culture and traditions
Personal Suitability: Reliable
Cooperative
Discrete
Effective team player
Ability to accept and execute directions effectively