Position Details

Reception / Administrative Assistant

Location: Vancouver, BC

Position Type: Temporary

Pay Rate: $19.00–$20.00 per hour

Schedule: Weekdays, 9:00 AM – 5:00 PM

Start Date - November 9th, 2026

About Our Client

Our client is a well-established natural health clinic in Vancouver, providing naturopathic and wellness services. They are seeking a friendly, organized, and customer-service-oriented Reception / Administrative Assistant to support their daily clinic operations. The ideal candidate will have previous reception or administrative experience, with hands‐on knowledge of Jane App being a strong asset.

Responsibilities

- Welcome patients and visitors, providing a warm and professional first point of contact.
- Answer incoming phone calls, respond to emails, and handle general patient inquiries.
- Schedule, confirm, reschedule, and manage patient appointments using Jane App.
- Maintain accurate patient information, appointment records, and electronic files.
- Assist with patient check-in and check-out procedures.
- Process payments and handle general front desk transactions.
- Manage appointment reminders, cancellations, and patient follow-ups.




- Maintain an organized and professional reception and waiting area.
- Provide general administrative support to naturopathic doctors and clinic staff.
- Assist with daily office coordination and other administrative duties as required.

Qualifications

- Previous experience in reception, administration, or customer service.
- Experience using Jane App is strongly preferred.
- Previous experience working in a naturopathic, medical, wellness, or healthcare clinic is an asset.
- Excellent verbal and written communication skills.
- Friendly, professional, and patient-focused approach.
- Robust organizational skills and attention to detail.
- Ability to handle confidential patient information with discretion.
- Comfortable multitasking and managing appointments in a busy clinic environment.
- Proficiency in Microsoft Office, email, and general computer applications.
- Reliable, punctual, and able to work independently as well as part of a team.

Applicants must have legal authorization to work in Canada, including a valid Work Permit and Social Insurance Number.

📌 RECEPTIONIST (Vancouver)
🏢 Recruiting In Motion - Eastern Ontario
📍 Vancouver