Overview

Languages

Bilingual

Education

- Secondary (high) school graduation certificate
- or equivalent experience

Experience

5 years or more

Hybrid

Work must be completed both in person and remotely.

Responsibilities

Tasks

- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews




- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff

Supervision

- Staff in various areas of responsibility

Credentials

Certificates, licences, memberships, and courses

- First Aid Certificate

Experience and specialization

Computer and technology knowledge

- Automatic data processing (ADP)
- Google Docs
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Adobe Photoshop
- Database software
- Information technology
- MS Project
- SAP (FI/CO / HR / MM / OT SD)
- SharePoint
- Social Media
- Accounting software
- MS Office
- Quick Books
- Simply Accounting
- Adobe Acrobat Reader
- Google Drive
- LinkedIn
- WordPerfect
- Electronic mail

Area of specialization

- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Manuscripts, publications or theses
- Charts, tables, graphs and diagrams
- Project management
- Business process management
- Corporate social responsibility
- Facility management
- Accounting
- Payroll services

Additional information

Security and safety

- Bondable
- Basic security clearance
- Confidential security clearance
- Criminal record check
- Credit check

Transportation/travel information

- Own transportation
- Own vehicle
- Willing to travel
- Willing to travel regularly
- Valid driver's licence

Work conditions and physical capabilities

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
- Work with minimal supervision

Personal suitability

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner

Perks

Other benefits

- Free parking available
- Team building opportunities
- Parking available

📌 administrative assistant - office (Farnham)
🏢 Sparkle Heavenly Cleaning Corp. This link will open in a new window
📍 Farnham