About Holmes + Brakel

For more than 50 years, Holmes + Brakel has helped organizations across North America create workspaces where people do their best work. As a 100% Canadian-owned company with offices in Toronto, Ottawa, Vancouver, Tampa, and Jacksonville, we partner with leading furniture and design manufacturers to deliver thoughtful, human-centred workspace solutions for corporate, healthcare, government, and education clients.

Our commitment is simple: Make Space for More. It guides how we approach every project, partnership, and client relationship.

The Role

The RFP Marketing Coordinator manages Holmes + Brakel’s national proposal process from receipt to submission, supporting Sales teams across all branches. Working from an established RFP master template, with structure, flow, and format already in place, this role customizes and assembles each submission, so it is specific, compelling, and fully tailored to the client and opportunity. The coordinator also manages the RFP content library and keeps it current.

At its core, the role is about knowing where to find the right content, from our internal Design department, supplier partners, Marketing, Sales, and Customer Service, and bringing it together into a cohesive, client-ready package.

Sales owns the client relationship, the substance of each response, and the delivery of the submission; this role pulls together the package, owning its coordination, presentation, and assembly. RFPs are the primary focus. As workload allows, the coordinator could also develop client and partner presentations and lookbooks and support the broader Marketing team with items such as social media and AI-enabled content.

Reports to: Vice President, Marketing & Special Projects

This role is well suited to a candidate who performs well in a fast-paced environment, brings structure to complex projects, and takes ownership of results and timelines.

Key Responsibilities

- Lead the RFP Process – Manage the full lifecycle of every RFP and RFQ across all offices, from receipt through submission. Assign sections across Sales, Marketing, Design, and Customer Service, set internal deadlines, and follow up so every section is accounted for and every deadline met.

- Customize the Master Template – Tailor Holmes + Brakel’s established RFP template to the specific client, prospect, and scope, ensuring each proposal is purpose-built rather than generic.





- Source and Assemble Content – Identify the right content and the right contacts for each submission. Gather product specifications and renders from the internal Design department, supplier portals, and partner toolkits, along with product imagery, relevant case studies, approved Marketing copy, and input from Sales and Customer Service, and consolidate it into a cohesive, compelling package.

- Partner with Manufacturers – On key large opportunities, coordinate joint RFP submissions with manufacturer partners as part of a cross-functional team, providing Holmes + Brakel content and aligning on a single, cohesive response.

- Ensure Compliance and Finalize – Confirm every question is answered and every requirement met, then refine contributed content into clear, client-specific language and finalize each package in a single, cohesive voice.

- Maintain the Content Library – Keep the master template, boilerplate content, case studies, supplier materials, presentation assets, and past submissions organized, current, and accessible on our shared internal database.

- Track & Report Outcomes – Log RFP intake, due dates, and resource requirements, record submission results, and capture lessons learned to strengthen future proposals and improve win rates.

- Develop Presentations & Lookbooks – Build client and partner presentations and lookbooks that align with current brand standards and are ready for key meetings.

- Support Broader Marketing – Flex into other marketing initiatives as needed, including social media content, AI tools and content workflows, internal communications, and event materials.

What You Bring

Required

- Experience in proposal coordination, marketing coordination, project coordination, sales support, or a similar cross-functional role.

- Demonstrated ability to own a process from start to finish and hold stakeholders across departments accountable with professionalism and persistence.

- Exceptional organizational and time management skills,



with the ability to manage multiple RFPs and projects at once while meeting every deadline.

- Strong writing and editing skills, with high attention to detail and a commitment to complete, fully compliant submissions.

- Resourceful and proactive, with the ability to find the right information, ask the right questions, and secure timely input from busy colleagues.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and shared file systems.

- Experience with presentation and design tools (e.g., PowerPoint, Adobe InDesign, or Canva) for developing decks and lookbooks.

- University or college degree in Marketing, Communications, Business Administration, or a related field, and 3+ years of experience in a marketing, proposal, or sales-support role.

Nice to Have

- Familiarity with RFP portals (e.g., Bonfire, Merx, Biddingo, or similar).

- Working knowledge of social media platforms and AI tools for content development.

- Experience in commercial furniture, interior design, construction, or facilities industries.

- Experience working with external vendors, manufacturers, or supplier partners.

- Experience with CRM or project management tools.

Role Focus

The template exists. The brand exists. The content exists across our teams and supplier network. This role brings the coordination, resourcefulness, and editorial skill to pull it together into client-specific, submission-ready packages, delivered on time, every time.

Why Holmes + Brakel

- A 50+ year legacy built on integrity, quality, and lasting client relationships.

- A collaborative, accountability-driven culture where your work directly impacts business outcomes.

- Five offices across North America and a close-knit team that takes pride in its work.

- The opportunity to contribute to some of North America’s most interesting and complex workspace projects.

We would like to thank all applicants. Resumes are reviewed by the Hiring Manager. Due to the volume of resumes we receive, we will only contact individuals best suited for the opportunity. Holmes + Brakel is an equal chance employer. If chosen to participate in the interview process, reasonable accommodation is available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that considers the applicant’s accessibility needs.

Pay: $55,000.00-$65,000.00 per year

Work Location: Hybrid remote in Pickering, ON

📌 RFP Marketing Coordinator (Pickering)
🏢 Holmes & Brakel
📍 Pickering