Overview
The Shop Project Coordinator provides essential day-to-day coordination support for shop production projects. Acting as a key support function within the project team, this role plays a critical part in preparing Requests for Information (RFIs), project documentation, schedule updates, and general coordination activities. The Shop Project Coordinator works closely with Operations, HSE, and Accounting teams to ensure that all project information is tracked, organized, and communicated accurately.

Responsibilities & Duties:

- Coordinate and track Requests for Information (RFIs) between Sales, Estimating, Shop Operations, Accounting, HSE, subcontractors, and clients.
- Prepare, organize, and maintain project documentation, technical drawings (such as vessel schematics and lining specs), and quality records in accordance with project and client requirements.
- Set up and maintain project folders, document registers, and digital trackers utilizing corporate systems (e.g., Odoo and compliance platforms like SiteDocs) to ensure seamless workflow visibility.
- Support basic project scheduling activities, tracking shop milestone progress for specialized services—including abrasive blasting, protective coatings, rubber lining, and FRP fabrication/repairs—in close coordination with the shop and operations teams.
- Ensure current engineering drawings, technical specifications, and procedures are properly issued, filed, and communicated to shop floor personnel and foremen.
- Assist with meeting coordination, including agendas, minutes, and timely follow-ups on shop production and safety action items.
- Support change management processes by tracking documentation related to site instructions, change notices, and change orders impacting shop scope or materials.
- Assist with the preparation of comprehensive project close-out documentation,



including quality control (Q.C.) logs, inspection reports, and maintenance records.
- Provide general administrative, scheduling, and coordination support to the Project Manager and shop leadership team as required.
- Tracking material arrival and lead times for specialized items (e.g., rubber sheet stock, FRP resins, coating systems, and blasting media).
- Integration with daily safety and maintenance logs (SiteDocs/Odoo).

Professional Experience:

- 2 to 4+ years of experience in a project coordination, administrative, or operational support role within an industrial, manufacturing, fabrication, or heavy-construction environment.
- Prior experience working within industrial corrosion control, coating facilities, mechanical shops, or oilfield services is strongly preferred.

Education:

- High school Diploma
- A diploma or certificate in Business Administration, Project Management, Engineering Technology, or a related field (equivalent work experience in an industrial shop environment will also be considered)

Skills and Abilities:

- Drawing & Specification Literacy: Proven ability to read, interpret, and manage technical drawings, schematics, and project specifications (e.g., vessel layouts, lining thickness specs, and fabrication blueprints).
- Document & Data Control: Demonstrated experience managing Requests for Information (RFIs), document registers, change orders, and project close-out documentation.
- Software & Systems Proficiency:



Familiarity with digital enterprise systems and operational platforms (such as Odoo, SiteDocs, or similar ERP/compliance tracking tools) and advanced proficiency in Microsoft Office (Excel, Word, Outlook).
- Interaction and Communication: Experience acting as an administrative bridge between shop floor personnel, foremen, Project Managers, HSE teams, and external clients/subcontractors.
- Safety & Compliance Integration: Understanding of industrial health and safety frameworks (such as FLHAs, safety data sheets, and daily toolbox logs) to support safe shop workflows.
- Specialized Scope Understanding: Familiarity with heavy shop production processes, specifically regarding abrasive blasting, protective coating systems, rubber lining, and FRP (Fiberglass Reinforced Plastic) work.
- Materials & Logistics Tracking: Experience coordinating material tracking, vendor follow-ups, and scheduling for specialized industrial materials (e.g., resins, rubber sheet stock, coating materials, and blast media).

At Spence, we don’t just protect infrastructure—we build long-term careers. As a leader in specialized industrial protection (blasting, coatings, rubber lining, and FRP), we offer a fast-paced, supportive setting where your organizational skills directly drive operational success. If you're ready to take ownership of shop workflows, work alongside a dedicated team, and grow with an industry pioneer, we want to hear from you.

Ready to apply?

Submit your resume today and take the next step in your career with Spence Corrosion Services Ltd.

Pay: From $70,000.00 per year

Benefits:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 Shop Project Coordinator (Nisku)
🏢 Spence Corrosion Services
📍 Nisku