About the role

We are looking for an organized, dependable Office & Project Administrator to work directly with management and support our construction office. You will keep records organized, coordinate communications, and help move office and project tasks forward. This role suits someone who takes initiative, follows up without reminders, and sees tasks through to completion.

Duties

- Manage office emails, phone calls, calendars, and appointments.
- Follow up with clients, trades, and suppliers on quotes, deliveries, missing information, and

deadlines.

- Maintain organized project files, contracts, invoices, and supplier records.
- Assist with preparing quotes and invoices, entering expenses in QuickBooks, and tracking

payments.

- Prepare meeting notes, maintain task lists, and flag overdue items for management.
- Use AI tools to help draft correspondence, summarize information, and support routine office tasks.
- Coordinate office supplies and provide day-to-day administrative support.

What you bring





- Previous experience in an administrative assistant or similar office support role.
- Strong organization, attention to detail, and explicit written and verbal communication.
- Ability to manage competing priorities, work independently, and follow through.
- Working knowledge of Microsoft Outlook, Word, Excel, and Google Workspace.
- Required: Experience using ChatGPT or similar AI tools for practical work tasks, with careful

review of outputs for accuracy.

Preferred experience

- Previous experience working in a construction office is preferred.
- Familiarity with QuickBooks, invoicing, and basic expense tracking is expected

Schedule & availability
Monday to Friday, 8:30 a.m. to 5:00 p.m., in person. Occasional flexibility is required to respond to

urgent project-related calls or emails outside regular office hour

Pay: $50,000.00-$55,000.00 per year

Benefits:

- On-site parking

Work Location: In person

📌 Office & Project Administrator (Concord)
🏢 Jash Design & Build
📍 Concord