Job Summary
Are you a numbers person who loves keeping things organized? We are a small, collaborative team looking for a "finance-minded" individual with a positive, can-do attitude to support our daily accounting and office operations. If you are detail-oriented, positive energy, and looking for a role with excellent schedule flexibility, we would love to meet you! Work Schedule: Part/Flex time Hours
- Base Hours: up to 20 hours per week, Monday to Friday between 8am-5pm
- Schedule: Flexible hours required working on-site in our office in Waterloo
- Seasonal Flow: This role experiences seasonal ups and downs. We need someone adaptable who can scale up their hours during peak busy seasons and scale back during quieter times.
Key Responsibilities
- Accounting Support: Accurately post Accounts Payable invoices, review & reconcile vendor statements, post expense receipts, reconcile credit card statements, support the Controller as needed.
- Office Administration: Answer incoming phone calls, manage physical and digital filing, handle general office organization, optimize communications workflow by establishing an email prioritization framework.
- Software Usage: Perform daily tasks primarily using QuickBooks Online and Microsoft Office (Word, Excel, Outlook).
- Ad-Hoc Projects: other duties as assigned
What We Are Looking For
- Finance-Minded: You naturally understand financial concepts, notice discrepancies, and have a high attention to detail.
- Tech-Savvy: Professional experience with QuickBooks Online and Microsoft Office is highly preferred.
- A Great Culture Fit: You possess a positive and collaborative demeanor that thrives in a close-knit, small-office environment.
- Adaptable: You are comfortable with changing priorities and a fluctuating seasonal workload. Looking for a self-starter who is motivated to get the job done.
Who are we:
We are an established provider of commercial heating systems. The company operates several locations across Canada and the USA providing sales, service and aftermarket support and solutions to a wide variety of industries.
The organization is built around quality workmanship, responsive customer service, and a commitment to supporting customers throughout the life of their equipment.