Licensing & Administrative Assistant – Automotive Dealership

Company: AUTOBON
Location: North York, ON
Job Type: Part-Time
Schedule: 5 hours per day, 4–5 days per week (20–25 hours weekly)

JOIN ONE OF OUR FAST-GROWING AUTOMOTIVE TEAMS!

At AUTOBON, we're growing rapidly, and we're looking for a highly organized, detail-oriented, and motivated Licensing & Administrative Assistant to join our team!

This is an excellent chance for someone who enjoys staying organized, managing multiple tasks, and playing an important role in the daily operations of a busy automotive dealership.

You will work directly alongside our Operations Manager, assisting with vehicle licensing, administrative responsibilities, updating internal operating systems, and ensuring day-to-day tasks are completed accurately and efficiently.

Your main objective is simple: Help keep the dealership organized, operations running smoothly, and allow our Operations Manager to focus on higher-level responsibilities as our company continues to grow.

We're looking for someone who takes initiative, works independently, and genuinely enjoys helping a team succeed.

Key Responsibilities

Vehicle Licensing & Documentation

- Prepare and process vehicle licensing paperwork.
- Coordinate vehicle registrations, ownership transfers, and plate-related documentation.
- Ensure all licensing documents are accurate, complete, and properly organized.
- Assist with ServiceOntario licensing-related tasks when required.
- Maintain accurate records of vehicle licensing and delivery status.

Operations & Administrative Support

- Work directly with the Operations Manager to assist with daily dealership operations.
- Update and maintain our internal operations management systems on a daily basis.
- Track vehicle inventory, deal progress, and operational updates.
- Assist with organizing vehicle documentation,



invoices, and administrative records.
- Help coordinate vehicle preparation, including safety inspections, detailing, and delivery schedules.
- Follow up on outstanding tasks to ensure deadlines are met.
- Assist with data entry, document preparation, filing, and general office administration.
- Take ownership of routine administrative responsibilities to improve workflow and operational efficiency.
- Support the Operations Manager with additional duties as needed.

What We're Looking For

Organization is EVERYTHING in this position.

The ideal candidate will possess:

- Exceptional Organizational Skills – Ability to stay on top of multiple responsibilities without losing track of important details.
- Strong Attention to Detail – Accuracy is essential when handling licensing, documentation, and operational records.
- Time Management Skills – Ability to prioritize tasks and complete assignments efficiently.
- Computer Proficiency – Comfortable working with spreadsheets, email, and online management systems.
- Ability to Multitask – Comfortable working in a fast-paced dealership environment.
- Strong Communication Skills – Skilled, clear, and effective communication with management, employees, and external partners.
- Self-Motivation & Initiative – Someone who identifies what needs to be done and takes action without constant supervision.
- Reliability & Accountability – Dependable, punctual,



and committed to completing assigned responsibilities.

Previous automotive dealership administration or licensing experience is an asset, but not mandatory.

We value individuals who are eager to learn, adaptable, and committed to doing their job well.

What We Offer

- PART TIME FLEXIBILITY – 5-hour shifts, 4–5 days per week.
- POSITIVE WORK ENVIRONMENT – Join a friendly, supportive, and energetic team.
- DIRECT MANAGEMENT EXPERIENCE – Work closely with our Operations Manager and gain valuable experience in dealership operations.
- GROWTH OPPORTUNITIES – As AUTOBON continues to expand, opportunities for additional responsibilities and career advancement may become available.
- HANDS-ON TRAINING – Learn our internal systems, processes, and operational procedures.
- VARIETY IN YOUR WORK – A dynamic position with different responsibilities that keep your day engaging.

WHO WILL SUCCEED AT AUTOBON?

We're not looking for someone who simply waits to be told what to do.

We're looking for someone who is proactive, organized, dependable, and takes pride in keeping everything running smoothly.

Someone who enjoys creating structure, maintaining accurate records, staying ahead of deadlines, and making the people around them more productive.

As AUTOBON continues to grow, this position will play an important role in supporting our Operations Manager and helping the dealership operate more efficiently.

If you're organized, motivated, detail-oriented, and looking to be part of a growing company with a great team workplace, we'd love to hear from you!

APPLY TODAY AND BECOME PART OF THE AUTOBON TEAM!

Pay: $18.00-$20.00 per hour

Expected hours: No more than 25.0 per week

Benefits:

- Casual dress
- Company events
- Flexible schedule
- On-site parking

Work Location: In person

📌 Licensing & Administrative Assistant (North York)
🏢 AUTOBON
📍 North York