Job Title: Human Resources Admin

Position Summary:

The Human Resources Admin is responsible for supporting various HR functions, including recruitment, employee file management, recruitment, and administrative tasks. This role ensures smooth HR operations and effective communication within the organization.

Key Responsibilities:

Administrative Support:

· Maintain employee records, ensuring compliance with legal requirements.

· Prepare and manage HR documents, including employment contracts, offer letters, and employee handbooks.

· Providing support to the Executive Management Team

· Assist with the onboarding process for new hires, including orientation scheduling and documentation.

· Job Fair Participation.

Recruitment and Interview Coordination:

· Interview Scheduling: Schedule interviews for candidates and coordinate with hiring managers to ensure a smooth process.

· Reference Collection: Verify references for all candidates undergoing interviews.

Swag Management:

· Swag Coordination: Track, manage, and sell NiGiNan-branded merchandise (e.g., Hoodies) to promote company culture.

· Event Logistics: Ensure all swag is prepared and available for recruitment events and other HR related events.

HR Policies and Compliance:

· Help implement and enforce company policies aligned with HR best practices.

· Stay updated on labor laws and regulations to ensure compliance.

Onboarding and File Management:

· File Update: Maintain up-to-date files for staff, coordinating with the onboarding administrator to verify training compliance, certifications, etc.

· Training Tracking:



Update supervisors and frontline managers on missing components in staff files and any required training pieces.

Reporting and Data Management:

· Maintain HR databases and generate reports as required.

· Analyze employee data to ensure accurate information uploaded.

Communication and Support:

· Team Collaboration: Work closely with the onboarding admin and other HR team members to facilitate a seamless onboarding experience.

· Reporting: Provide regular updates to management regarding recruitment progress and onboarding status.

General Responsibilities:

· Team Support: Support the HR team in executing effective recruitment and onboarding strategies.

· Performance Monitoring: Assist in monitoring the performance of HR processes and provide feedback for improvement.

Qualifications:

· Bachelor’s degree in Business Administration or a related field preferred.

· Lived Experience and Transferrable Skills are a valued attribute, and will be considered in lieu of education.

· Indigenous ancestry is considered an asset, in alignment with NiGiNan Housing Ventures’ organizational mandate and commitment to Indigenous communities.

· Demonstrated experience in a similar role.

· Solid understanding of Indigenous cultural practices.

· Adaptable schedule.





· Possession of an Alberta Class 5 License, satisfactory driver’s abstract, and access to a vehicle an asset.

· Successful completion of a Criminal Record Check with a Vulnerable Sector Check.

· Ability to speak Cree, Blackfoot, or Dene is a definite asset, not required.

Benefits:

· Health Benefits: Access to Group Health insurance coverage, including medical, dental and vision plans.

· Indigenous Cultural Awareness: Access to ongoing cultural supports and paid ceremonial leave.

· Meaningful work: The satisfaction of contributing to positive outcomes for communities by addressing their housing and support needs.

· Collaborative Environment: The opportunity to work closely with diverse stakeholders, including Indigenous leaders, government officials, community members, and professionals committed to Indigenous housing, fostering collaborative relationships and collective problem-solving.

· Community Engagement: The ability to engage directly with Indigenous communities, build relationships, and witness the positive outcomes of the agency’s housing programs and initiatives.

Application Process:

Please submit your resume and cover letter detailing your experience as well as any related documentation and criminal record check with vulnerable sector to [email protected]

Pay: From $21.00 per hour

Expected hours: 37.5 per week

Benefits:

- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 HR Administrator (Northwest Edmonton)
🏢 NIGINAN Housing Ventures
📍 Northwest Edmonton