Overview

The Center Coordinator supports the smooth, welcoming operation of a center by organizing daily activities, sharing information, and helping people access the support they need.

Duties

- Oversee the center's day-to-day administrative and operational activities, ensuring efficient office procedures and smooth daily operations.
- Serve as the primary point of contact for parents, clients, staff, visitors, and external stakeholders, handling telephone calls, emails, inquiries, and correspondence professionally and promptly.
- Coordinate and manage client appointments, meetings, organizational calendars, and staff schedules, including attendance tracking and scheduling adjustments.
- Prepare and maintain client schedules, invoices, payment records, and related billing documentation.
- Collect payments, monitor outstanding invoices, and maintain accurate financial and billing records.
- Provide administrative support for payroll processing, including collecting, verifying, and coordinating payroll-related information.
- Coordinate HR administrative functions, including employee documentation, onboarding, personnel records, and staff-related correspondence.
- Maintain accurate and organized electronic and physical filing systems, databases, operational records, statistics, and reports.
- Prepare, review, and proofread business correspondence, reports, invoices, forms, and other administrative documents.




- Monitor office supplies and inventory, coordinate purchasing, and ensure the availability of essential materials.
- Maintain the overall cleanliness, organization, and appearance of the center, coordinating cleaning activities and proper waste disposal.
- Coordinate communication and administrative activities between senior management, the clinical team, and other staff members.
- Organize and coordinate staff meetings, including scheduling, meeting arrangements, agenda preparation, and documentation of key outcomes.
- Report directly to the Director and provide ongoing administrative and operational support as required.

Qualifications

Required: Any Bachelors Degree with minimum 6 months to one year of similar work experience in any office setting, with Solid communication, organization, decision-making, client managment and basic computer skills to coordinate activities.

Preferred: Experience in a coordination/ administration/HR /customer service /support role, along with strengths in planning, teamwork, and adapting activities to support engagement.

Pay: $17.95 per hour

Expected hours: 30.0 – 35.0 per week

Ability to commute/relocate:

- Scarborough, ON M1J 3C3: reliably commute or plan to relocate before starting work (required)

Education:

- Bachelor's Degree (required)

Experience:

- Administrative: 1 year (preferred)

Work Location: In person

📌 Center Coordinator (Scarborough)
🏢 ABA SCARBOROUGH
📍 Scarborough