JOB SUMMARY

We are seeking a reliable, organized, and detail-oriented Accounting Assistant to support our day-to-day accounting functions.

This position will assist with accounts receivable, accounts payable, payroll administration, month-end and year-end accounting procedures, and job costing.

The ideal candidate should have good basic accounting knowledge, bookkeeping practices, and experience working with accounting software, preferably QuickBooks.

The successful candidate must be comfortable working independently, managing multiple tasks, meeting deadlines, and maintaining accurate and organized accounting records.

PRIMARY TASKS AND RESPONSIBILITIES

Accounts Receivable (AR)

- Review cost summaries.
- Prepare, process, and issue customer invoices.
- Email invoices and follow up on outstanding accounts.
- Make collection calls and assist with accounts receivable follow-ups.
- File and organize AR documents.

Exhibitor Orders & Invoicing

- Process and charge exhibitor orders.
- Enter exhibitor orders into QuickBooks.
- Send exhibitor invoices upon request.
- Reconcile show binders.

Accounts Payable (AP)

- Match purchase orders (POs) to supplier invoices.
- Code supplier invoices to show.
- Enter supplier invoices into QuickBooks.
- Prepare accounts payable for payment processing.
- Follow up on missing invoices or discrepancies.
- Maintain organized AP records and filing.

Month-End Accounting

- Enter credit card receipts.
- Bank reconciliations.
- Assist with month-end accounting procedures.

Year-End Accounting Support

- Summarize cash and payroll expenses.




- Prepare monthly wage journal summaries.
- Scan, save, and organize year-end accounting documents.
- Assist with general ledger (GL) reconciliations.

General Accounting & Job Costing

- Assist with job costing reports.
- Help ensure costs are accurately recorded against the appropriate jobs.
- Provide general accounting and administrative support as required.
- Take on other related duties as assigned.

Payroll Support

- Payroll job costing.
- Enter staff timecards into Harmony.
- Provide backup support for staff payroll processing.

Qualifications & Experience

- At least 3 years of experience in bookkeeping, accounting administration, or a similar role preferred.
- Basic understanding of accounting principles and bookkeeping procedures.
- Experience with accounts receivable and accounts payable.
- Experience with QuickBooks is preferred.
- Experience with payroll administration is an asset.
- Comfortable working with Excel and Microsoft Office.
- Solid data entry and numerical accuracy.
- Good organizational and filing skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong written and verbal communication skills.
- Professional and comfortable communicating with customers and suppliers regarding invoices and payments.

Education

- Bookkeeping or Accounting Certificate/Diploma preferred.
- Relevant accounting courses or equivalent work experience.

Pay: $33.00-$34.00 per hour Expected hours: 40.0 per week

Benefits

- On-site parking

Work Location: In person

📌 Accounting Assistant (Richmond)
🏢 Levy Show Service
📍 Richmond