We are hiring an Accounting/Administrative Assistant to maintain accurate financial records and provide administrative support. This role handles transactions and reporting related to purchases, sales, invoices, payments, and payroll. Responsibilities include entering information from customer invoices, cash receipts, and supplier invoices into accounting software, and reconciling accounts to ensure accuracy.

The successful candidate will also use AI tools and workflow automation to improve routine accounting and administrative processes. They should be comfortable identifying tasks that can be streamlined, setting up or supporting automated workflows, and checking AI-generated work for accuracy, privacy, and suitability before it is used.

Accountabilities:

- Pay supplier invoices on time and take available early-payment discounts where appropriate.
- Pay debts and other invoices as they become due.
- Issue invoices to customers and record cash receipts.
- Make bank deposits and follow up on overdue customer accounts through weekly accounts receivable collection calls.
- Ensure receivables are collected promptly.
- Collect applicable taxes from customers and remit them to the government.
- Reconcile every bank account monthly and periodically reconcile other accounts to confirm their accuracy.
- Provide records and information to the external accountant for preparation of the company’s financial statements.
- Prepare internal financial analysis and explain relevant results to management.
- Calculate budget variances and report significant issues to management.
- Maintain the chart of accounts and an orderly accounting filing system.
- Comply with applicable local, provincial, and federal reporting requirements.
- Process payroll and consulting payments.
- Provide clerical and administrative support to management as required.
- Purchase supplies and equipment as authorized by management.
- Monitor office supply levels and reorder as needed.




- Tag and monitor fixed assets.
- Identify repetitive accounting and administrative tasks that could be streamlined or automated.
- Use appropriate AI tools and workflow automation to support tasks such as document processing, data entry, recurring reports, reminders, and administrative workflows.
- Create, maintain, and improve workflow documentation and standard operating procedures.
- Review automated and AI-generated outputs for accuracy and completeness before entering, sharing, or relying on them.
- Handle financial, employee, and customer information securely when using AI tools and automated workflows.
- Work independently, manage priorities, and follow through on assigned tasks.

Qualifications and skills:

- Knowledge of bookkeeping, accounting procedures, and financial record keeping.
- Experience with accounting software, spreadsheets, and common office applications.
- Familiarity with AI tools and workflow automation, with the ability to apply them to routine business tasks.
- Strong attention to detail, organization, and problem-solving skills.
- Good written and verbal communication skills.
- Ability to handle confidential information responsibly.
- Ability to work independently and meet deadlines.

Desired Qualifications: The candidate must have experience in accounting and/or business administration, and knowledge of bookkeeping and generally accepted accounting principles.

Must have strong experience with Quickbooks Online (QBO), Microsoft Office Applications, Ai and workflow automation applications, manage multiple tasks and attention to detail in a fast paced technology company, Robust written and verbal communication skills in English

Part-time or Full Time

Please email Resume and cover letter

Please NO phone calls

Job Types: Full-time, Part-time

Education

- Bachelor's Degree (preferred)

Experience:
- Accounting: 3 years (preferred)
- QuickBooks Online: 3 years (preferred)
- Administrative: 2 years (preferred)
- Payroll: 3 years (preferred)

📌 Accounting/Administrative Assistant (Calgary)
🏢 Rafiki Technologies
📍 Calgary