Company Overview

Anderson Therapy Services Inc (ATS) has been providing client-centred and innovative services for over 23 years. Our team provides assessment, treatment and consultative services in-clinic, in-school, at work, at home, in remote areas, and through our secure online videoconferencing platform.

Role Description

ATS is growing, and we’re looking for a part-time, in-office Bookkeeper to support our finance and administration team. This role will focus on account reconciliations and petty cash management, while also providing administrative support that keeps our clinic running smoothly.

If you are highly organized, detail-oriented, comfortable with numbers and accounting software, and work well on a team, we encourage you to apply. For additional information about ATS please visit our company website: Career Opportunities - Anderson Therapy Services

Qualifications

Required:

- Minimum 3 years of bookkeeping experience, including regular reconciliation of bank, credit card and general ledger accounts.
- Hands-on experience managing a petty cash fund, including disbursements, receipt tracking, float maintenance and reconciliation.
- Proficiency with accounting software (e.g., QuickBooks Online, Xero or Sage) and solid Excel skills (e.g., lookups, pivot tables).
- Working knowledge of accounts payable and receivable, month-end close procedures and HST.
- Exceptional attention to detail and accuracy, with strong organizational and time management skills.
- Knowledge of privacy legislation (PHIPA/PIPEDA) and the discretion to handle confidential financial and client information.

Assets:

- Familiarity with accounting software (e.g QuickBooks)
- Familiarity with EMR systems (Jane, Connecteam, etc.).
- Knowledge of Indigenous Communities and ability to support culturally responsive care. Self-education is encouraged and ATS provides training opportunities.
- Possess the flexibility and time management skills necessary to prioritize an ever-changing caseload.
- Flexibility, problem solving skills, creativity, and organizational/time management skills.




- Strong computer skills and familiarity with video conference software (e.g., Zoom), Canva and the Microsoft Office ecosystem (e.g., TEAMS, SharePoint, Outlook, Word, Excel, PowerPoint).

Key Responsibilities
- Reconcile bank, credit card and general ledger accounts monthly, investigating and resolving discrepancies promptly.
- Reconcile accounts receivable, including payments from families, funders and insurers, and follow up on outstanding balances.
- Process accounts payable, matching invoices to receipts and approvals and preparing payments for sign-off.
- Record day-to-day financial transactions accurately and maintain an organized, audit-ready general ledger.
- Manage the clinic’s petty cash fund, including issuing and recording disbursements, collecting receipts and maintaining the float.
- Support month-end and year-end close, including preparing reconciliations, schedules and supporting documents for our external accountant.
- Liaise with the finance team, funders, and families regarding invoicing, authorizations, and required documentation.
- Provide day-to-day administrative support to our team, including tracking office supplies, front office coverage, managing vendor accounts and processing expense claims.
- Maintain organized electronic and physical financial records in compliance with PHIPA/PIPEDA and ATS’s record-retention requirements.
- Respond to internal and external inquiries professionally while maintaining the confidentiality of financial and client information.
- Identify and implement process improvements that make our financial and administrative workflows more accurate and efficient.

Working Conditions

- Primarily office-based work involving prolonged periods of sitting, computer use,



and telephone communication.
- Occasional walking within the clinic to collect receipts, support office operations and coordinate with team members.
- Ability to balance multiple priorities.
- Visual and auditory acuity required for computer-based work, scheduling systems, and client communication

Job Type: Part- Time (20 – 25 hrs/week)

Rate of Pay: When determining rate of pay for external hires, a candidate’s past related experience will be taken into consideration along with where others with similar experience currently fall within the band.

Starting Pay: CA$ 20 - CA$22 per hour

HOW TO APPLY

Please submit a cover letter and resume outlining how you meet specific requirements for this position, and any additional considerations you deem appropriate.

Anderson Therapy Services is an equal opportunity employer. We benefit from diversity of lived experiences in the workplace and encourage applications from qualified candidates who reflect the diversity of the communities we serve.

Anderson Therapy Services is committed to developing inclusive, barrier-free selection processes and work environments. If you are contacted regarding this opportunity, please let us know if you require any accommodation measures to ensure a fair and equitable assessment.

Please note that currently our recruitment process does not use AI nor is it part of our current recommended recruitment process.

ATS acknowledges that the land at 6 Hatt St. was first inhabited by the Haudenosonee, Attiwonderonk (Neutral) and Anishnabewaki peoples. We honour the sacred land we are on, and its caretakers who provided stewardship over this land for generations. We acknowledge these enduring and resilient people, their elders past and present, as well as generations to come.

Pay: $20.00-$22.00 per hour

Ability to commute/relocate

- Dundas, ON: reliably commute or plan to relocate before starting work (required)

Experience:
- Front desk: 2 years (preferred)
- Office Administration: 2 years (preferred)

Work Location: In person

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