JOB LOCATION: Kelowna, BC.

POSITION TITLE: Bookkeeper

EMPLOYMENT STATUS: Full Time

WORK ARRANGEMENT: Hybrid

HOURS OF WORK: Monday - Friday (9:00 am – 5:30 pm)

COMPENSATION: $50,000 - $60,000 per year, based on experience

ABOUT BIOS

Bios Wellness Clinics takes a multi-disciplinary approach to redefining excellence in care through innovative technologies. Our mission is to provide advanced treatments in medical aesthetics and complementary and alternative medicine to enhance the well-being of our patients.

WHY BIOS

Bios is a growing network of clinics across North America, which means our finance team sees real variety and real impact. You will work on modern, cloud-based systems like Sage Intacct, learn directly from experienced finance leaders, and build skills in a multi-entity setting that is hard to find in a typical bookkeeping role. We value accuracy, ownership, and teamwork, and we support our people with ongoing training and room to grow as the company expands.

JOB SUMMARY

We are looking for a reliable, detail-oriented Bookkeeper to take ownership of the monthly close cycle for our growing network of clinics. Working independently within established processes, you will record transactions, keep accounts reconciled, and stay on top of each month’s deadlines so the finance team has accurate, timely information to close the books. Your work will give the finance team accurate, timely information to close the books.

You will also work closely with clinic staff and escalate any non-routine items to the Accountant or Corporate Controller for review.

KEY RESPONSIBILITIES

Transaction Processing

- Record day-to-day financial transactions, including accounts payable, accounts receivable, expense claims, and bank deposits, following established processes.
- Process vendor invoices and payments and expense reimbursements accurately and within required timelines.




- Prepare and post routine journal entries, such as recurring accruals, prepaids, and allocations, using existing templates.
- Keep transactions current across multiple clinic locations and entities for month-end.

Reconciliations and Month-End

- Own the monthly bookkeeping calendar, independently plan your work to ensure all reconciliations and reporting requirements are completed on schedule.
- Complete monthly bank, credit card, and balance sheet reconciliations, and investigate and resolve discrepancies.
- Support month-end and year-end close by making sure all transactions are recorded and properly documented.
- Prepare standard monthly reports and schedules as requested by the finance team by the required due dates.
- Assist with GST/PST filings and supporting documentation, meeting all filing deadlines.
- Support budgeting, forecasting, and financial planning processes with relevant data and analysis.

Records and Controls

- Maintain organized, accurate, and secure financial records to support audits and internal controls.
- Follow documented procedures consistently and help keep process documentation up to date.
- Escalate non-routine transactions to the Accountant or Corporate Controller for review

Collaboration and Continuous Improvement

- Respond to vendor and clinic inquiries about invoices, payments, and expenses.
- Follow-up with clinic teams to collect receipts, approvals, and supporting documents ahead of month-end deadlines.




- Continuously seek opportunities to streamline bookkeeping procedures, leveraging new tools and automation to improve accuracy and efficiency.
- Stay informed about industry trends, accounting standards relevant to the role.

All other related reasonable duties and responsibilities.

QUALIFICATIONS

- Education: Post-secondary education or certification in Accounting, Bookkeeping, or a related field is preferred; relevant work experience will also be considered.
- Experience: 2+ years of bookkeeping experience, including accounts payable, accounts receivable, and bank reconciliations, multi-entity or multi-location experience is an asset.
- Technical Skills: Experience with Sage Intacct is strongly preferred; experience with other cloud accounting software such as QuickBooks Online, Xero, or NetSuite will also be considered. Intermediate Excel skills, including VLOOKUPs and pivot tables.
- Proven ability to work independently, plan your own workload and consistently meet monthly deadlines.
- Strong analytical skills to interpret financial data, identify discrepancies, and support accurate reporting.
- Excellent organizational and critical thinking skills to manage multiple accounts and ensure data accuracy.
- Effective communication skills to collaborate with team members and vendors.

WHAT WE OFFER

- Competitive salary based on experience.
- Versatile hybrid work environment.
- Opportunities for professional growth and development.
- A collaborative and supportive team culture.

Job Type: Full-time Pay: $50,000.00-$60,000.00 per year

Perks

- Casual dress
- Extended health care
- Flexible schedule
- Work from home

Application question(s):
- Are you located in Kelowna or West Kelowna, BC?

Education:
- Bachelor's Degree (required)

Experience:
- bookkeeping or accounting: 2 years (required)

Work Location: Hybrid remote in Kelowna, BC

📌 Bookkeeper (Kelowna)
🏢 Bios Wellness Clinics
📍 Kelowna