Job Overview

Wise House Education is an educational consulting firm and tutoring center based in Vancouver, British Columbia. We provide personalized academic planning, private school and university admissions consulting, and high-quality tutoring services to support students throughout their academic journey.

We are looking for a highly organized, detail-oriented, and proactive Education Coordinator to join our growing team. This role involves working closely with students, parents, and teachers to coordinate educational services, develop academic plans, and manage school application processes.

The ideal candidate is an excellent communicator, a quick learner, and someone who can manage multiple responsibilities independently while maintaining a high standard of service.

Visit us at www.wisehouseedu.ca

Main Responsibilities

Client Service & Course Coordination

- Serve as a primary point of contact for students and parents, responding to inquiries and providing regular updates in English and Mandarin.
- Coordinate tutoring schedules, teacher assignments, student attendance, and course adjustments.
- Maintain accurate student records, progress reports, and relevant documentation.
- Handle routine administrative tasks, including invoicing, payment tracking, meeting arrangements, and document organization.

Academic Planning & Student Advising

- Develop and maintain personalized academic plans for K–12 students, including course selection and academic pathways based on BC, IB, and AP curricula.
- Advise students on extracurricular development, including volunteer opportunities, internships, competitions, and other activities aligned with their academic goals.
- Conduct regular meetings with students to review academic progress, discuss goals, and adjust plans as needed.
- Guide students in standardized test planning and preparation, including SSAT, SAT, and other relevant assessments.

Private School & University Admissions

- Manage private school and university application processes, from school and program selection to application submission and follow-up.




- Research admission requirements, evaluate students' academic profiles, and recommend suitable schools and programs.
- Develop application timelines, track deadlines, and coordinate required documents, including transcripts, references, and supporting materials.
- Review and provide feedback on application essays, personal statements, activity lists, and supplemental responses.
- Support students with interview preparation, application assessments, and other school-specific requirements.
- Monitor application portals, coordinate communication with schools, and ensure all application requirements are completed accurately and on time.

Marketing & Content Support

- Assist in drafting content for platforms such as WeChat Official Account, Instagram, and others
- Contribute to marketing materials and graphic content (e.g., Canva posters)
- Help maintain up-to-date program information on the company website

Qualifications

- Bachelor's degree required.
- Minimum 1 year of professional experience in the education industry, such as educational consulting, student advising, admissions, or academic administration.
- Previous experience with private school or university applications is strongly preferred.
- Proficiency in both English and Mandarin (required), with strong verbal and written communication skills in both languages.
- Excellent interpersonal and communication skills, with the ability to work effectively with students, parents, and colleagues.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines independently.
- A quick learner who can adapt to new systems, admission requirements, and responsibilities with minimal supervision.
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint); familiarity with application platforms such as Common App is an asset.

Working Hours & Advantages

- Working Schedule: Monday to Friday, 9:00 AM – 5:00 PM
- Weekend as needed
- Statutory holidays off in accordance with the BC provincial calendar

Expected Start Date: As soon as possible Pay: $45,000.00-$50,000.00 per year

Work Location: In person

📌 Education Coordinator (Vancouver)
🏢 Wise House Education
📍 Vancouver