About Sidorova Inwood Real Estate Team The Sidorova Inwood Real Estate Team is a Toronto-based brokerage with a strong presence across the city's West End. From Bloor West Village and High Park to Swansea, The Junction, Roncesvalles, Baby Point, and Old Mill, our team has become a trusted choice for buyers and sellers thanks to our neighbourhood knowledge, community roots, and modern approach to real estate.

We're proud to be recognized as the #1 team in TRREB's W01/W02 districts for freehold homes. Our proven strategies, attention to detail, and dedication to client experience have helped us build lasting relationships and a business driven by repeat and referral clients.

Position Overview

We're looking for an experienced, highly organized, and proactive Listing Coordinator & Office Administrator to join our team.

In this role, you'll be responsible for coordinating our real estate listings from initial preparation through to launch, while also supporting the day-to-day operations of our office.

You'll work closely with our agents, marketing team, clients, and service providers to ensure listings are prepared accurately, deadlines are met, and everything runs smoothly.

We're looking for someone who understands the pace of real estate, takes ownership of their responsibilities, and knows how to stay organized when managing multiple priorities.

Duties & ResponsibilitiesListing Coordination

- Coordinate new listings from initial preparation through to MLS activation.
- Schedule and manage staging, photography, videography, floor plans, cleaning, and other listing services.
- Communicate with agents, clients, vendors, and our marketing team to ensure listing timelines are met.
- Prepare and organize listing agreements, documentation, and required paperwork.
- Create, input, and update listings in MLS, BrokerBay, and internal systems.
- Coordinate listing marketing materials,



including brochures, feature sheets, signage, and open house materials.
- Manage the ordering, installation, and removal of property signs, lockboxes, and listing materials.
- Maintain accurate listing and client records in Follow Up Boss, Sisu, and other internal platforms.
- Track listing deadlines, status changes, expiries, and outstanding tasks.
- Maintain listing checklists and workflows to ensure accuracy and consistency.
- Assist with tracking listing-related expenses and maintaining accurate records.

Office Administration
- Support daily office operations and maintain a clean, organized, and welcoming environment.
- Welcome clients and visitors, answer incoming calls, and assist with general inquiries.
- Manage office supplies, refreshments, equipment, and vendor relationships.
- Maintain the team calendar, including meetings, events, and important dates.
- Assist with preparing for weekly sales meetings and other team activities.
- Organize and maintain office records, invoices, and administrative documents.
- Coordinate client appreciation gifts, VIP packages, and marketing materials.
- Assist with onboarding new agents and staff, including system access and welcome materials.
- Support team celebrations, client events, and community initiatives.
- Provide general administrative support to the leadership team as needed.

Who We're Looking For
- Highly organized with exceptional attention to detail.
- Proactive, dependable, and comfortable working independently.




- Strong written and verbal communication skills.
- Able to manage multiple listings, deadlines, and competing priorities.
- Comfortable communicating with clients, agents, and service providers.
- Takes ownership of tasks and follows through without constant supervision.
- Positive, professional, and team-oriented.
- Comfortable working in a fast-paced real estate environment.

Experience & Qualifications
- Previous experience coordinating real estate listings is required.
- Minimum 2 years of administrative or coordination experience, preferably within a real estate team or brokerage.
- Strong understanding of the listing process, including MLS, listing documentation, and property preparation.
- Experience with BrokerBay, Follow Up Boss, Sisu, or similar real estate platforms is an asset.
- Proficiency with Microsoft Office and Google Workspace.
- Experience coordinating vendors, schedules, and marketing materials.
- Valid Ontario G Driver's Licence and access to a reliable vehicle.
- High school diploma or equivalent.
- Must be able to work full time, in person, at our West Toronto office.

Important: Due to the specific requirements of this position, we will only be contacting applicants who have previous hands-on experience coordinating real estate listings and who currently reside in Toronto's West End. Both requirements are essential for consideration. Schedule: Monday to Friday, 9:00 a.m. to 5:00 p.m., with occasional evening or weekend flexibility as needed.

Pay: $50,000.00 per year

Application question(s)

- How many years of experience do you have working as a Listing Coordinator in the Ontario real estate industry?
- Which neighbourhood in Toronto’s West End do you currently reside in? Please provide your neighbourhood or postal code.

Work Location: In person

📌 Listings Coordinator & Office Administrator (York)
🏢 RE/MAX Professionals Sidorova Inwood Realty
📍 York