Position: Operations Assistant

Job Type: Full-Time

About Us

NOE Coffee is a growing specialty coffee brand focused on quality coffee, thoughtful spaces, and creating a welcoming experience for our customers. As we continue to expand, we're looking for an organized, proactive Operations Assistant to help support our day-to-day business operations across multiple locations.

About the Role

We're looking for someone who is detail-oriented, resourceful, and comfortable juggling multiple responsibilities. This role combines administrative support with hands-on operational coordination, helping ensure our cafés run smoothly behind the scenes.

You'll work closely with management, store teams, and external partners to keep daily operations organized and on track.

Key Responsibilities

Administrative & Operational Support

- Handle day-to-day administrative tasks, including documentation, data entry, and general correspondence.
- Maintain organized operational records, invoices, purchase orders, and supplier information.
- Coordinate meetings, appointments, and follow-ups with internal teams and external partners.

Store Operations
- Support and monitor daily operations across multiple café locations.
- Conduct regular store visits to ensure operational standards, cleanliness, and overall organization are maintained.
- Communicate with store teams to identify operational issues and coordinate timely solutions.
- Assist with inventory monitoring, stock replenishment, and supply coordination.
- Coordinate maintenance, repairs, deliveries, and other operational needs.

Supplier & Vendor Coordination
- Assist with managing relationships with coffee, dairy, food, packaging, and equipment suppliers.
- Assist with sourcing new products, comparing supplier pricing, and obtaining quotations.




- Follow up on outstanding orders, invoices, and delivery issues.

Scheduling & Team Support
- Assist management with preparing and updating employee schedules.
- Track employee availability, time-off requests, and scheduling changes.
- Help coordinate shift coverage and communicate schedule updates to store teams.

What We're Looking For

- A proactive, problem-solving mindset and willingness to take initiative.
- Strong organizational skills and excellent attention to detail.
- Ability to manage multiple tasks, prioritize effectively, and work independently.
- Explicit and professional communication skills.
- Flexibility to work between office-based tasks and on-site store visits.
- Experience coordinating suppliers, schedules, or multiple business locations is an asset.

What We Offer

- Be part of a growing coffee brand with opportunities to take on new responsibilities and advance as we expand.
- Gain exposure to different aspects of the business, from daily operations and supplier management to administrative planning and coordination.
- Work closely with a collaborative team that values open communication, initiative, and fresh ideas.
- Enjoy a mix of administrative work, problem-solving, and on-site involvement across our locations.
- Play an important role in shaping our operations and helping build the systems and processes that support our growth.
- Enjoy employee discounts on coffee, beverages, and other NOE products.
- Extended health and vision coverage.

How to Apply Please submit your resume along with a short introduction about yourself and why you're interested in joining NOE Coffee to [email protected].

We look forward to hearing from you!

Pay: From $52,000.00 per year

Benefits

- Casual dress
- Dental care
- Extended health care
- Vision care

Work Location: Hybrid remote in Vancouver, BC

📌 Operations Assistant (Vancouver)
🏢 NOE Coffee
📍 Vancouver