Position Responsibilities The Project Manager leads assigned municipal capital and operational projects from initial concept through final closeout. Working with Department Directors, the Project Manager defines project scope, develops schedules and budgets, prepares procurement documents, and establishes risk management and communication plans. The position is accountable for delivering projects safely, on schedule, within approved budgets, and in accordance with project specifications, engineering standards, applicable legislative and regulatory requirements, municipal policies, and Council-approved priorities.

As a Certified Engineering Technologist (C.E.T.), the Project Manager provides technical expertise by reviewing engineering designs, overseeing construction, administering contracts, conducting field inspections, and implementing quality assurance and quality control measures. The position manages project costs, schedules, risks, and resources and develops practical, cost-effective solutions to technical and operational challenges.

The Project Manager serves as the primary point of contact for assigned projects, coordinating consultants, contractors, suppliers, and municipal departments and liaising with regulatory agencies, utility companies, and other stakeholders. The position maintains accurate project records, communicates progress and emerging issues to stakeholders, and reports regularly to senior management on project performance, costs, schedules, and risks.

The Project Manager applies recognized project management principles and practices, drawing on ISO 21502:2020 (Guidance on Project Management) and the Project Management Institute’s (PMI) A Guide to the Project Management Body of Knowledge (PMBOK® Guide).

Specific Accountabilities

- Lead assigned municipal projects through initiation, planning, procurement, construction, implementation, commissioning, and close-out.
- Work with municipal departments to identify project requirements, operational needs, priorities, constraints, and expected outcomes.
- Develop project charters and comprehensive project-management plans that establish the scope, objectives, budget, schedule, milestones, deliverables, responsibilities, assumptions, risks, and performance measures.
- Prepare preliminary project estimates, feasibility assessments, cost-benefit analyses, lifecycle-cost evaluations, and funding requirements.
- Develop work breakdown structures, critical paths, project schedules, and resource plans.
- Identify required permits, approvals, land access, utility coordination, environmental considerations, and regulatory requirements.
- Coordinate engineering investigations, surveys, geotechnical work, environmental assessments, utility locates, and other preliminary project activities.
- Ensure projects align with approved budgets, strategic plans, asset-management priorities, municipal servicing standards, and Council direction.

Engineering and Technical Services
- Apply civil engineering technology principles to the planning, design, construction, rehabilitation, and maintenance of municipal infrastructure.
- Review engineering drawings, specifications, calculations, reports, quantity estimates, and construction documents for completeness, accuracy, constructability, and compliance.
- Provide technical guidance on municipal infrastructure, which may include roads, drainage systems, water and wastewater systems, facilities, bridges, culverts, utilities, and other municipal assets.
- Review proposed design changes, substitutions, field adjustments, and alternative construction methods.
- Conduct or coordinate field inspections to verify construction progress, quantities, workmanship, materials, safety requirements, and compliance with approved plans and specifications.
- Interpret drawings, contract documents, applicable legislation, engineering standards, and municipal specifications.
- Identify technical concerns and work with consultants, contractors, and municipal staff to develop practical and cost-effective solutions.
- Maintain accurate project records, including inspection reports,



photographs, measurements, testing results, deficiencies, and as-built information.
- Ensure record drawings, operation and maintenance manuals, warranties, testing results, and asset information are received and properly documented.

Procurement and Contract Administration
- Develop scopes of work, requests for proposals, tenders, expressions of interest, requests for quotations, and other procurement documents alongside Project owners.
- Coordinate public procurement processes in accordance with municipal policies, approved budgets, applicable trade agreements, and legislative requirements.
- Participate in bid evaluations, contractor and consultant selection, reference checks, negotiations, and recommendations for contract award.
- Prepare and administer agreements with engineering consultants, contractors, suppliers, and other service providers.
- Coordinate pre-construction, progress, technical, and project close-out meetings.
- Review contractor schedules, progress claims, invoices, change requests, field orders, contemplated change notices, and change orders.
- Confirm quantities and work completed before recommending progress payments.
- Monitor consultant and contractor performance, deliverables, schedules, costs, and compliance with contractual requirements.
- Address contractual issues, disputes, deficiencies, delays, and performance concerns in consultation with management and legal advisors when required.
- Ensure deficiencies are corrected and all contractual close-out requirements are satisfied before recommending substantial or final completion.
- Track warranty periods and coordinate warranty inspections and corrective work.

Financial Management
- Develop and maintain detailed project budgets, cash-flow projections, forecasts, and expenditure records alongside Project owners.
- Monitor commitments, invoices, change orders, contingencies, and actual costs against approved budgets.
- Identify potential cost overruns or funding pressures and report them promptly to senior management.
- Prepare supporting information for annual and long-term capital budgets.
- Assist with grant applications, funding agreements, reporting requirements, and claims for eligible project expenditures.
- Ensure project expenses are appropriately authorized, documented, coded, and supported.
- Prepare recommendations when additional funding, scope changes, or budget reallocations are required.
- Support financial reporting and audit requirements by maintaining complete and accurate project records.

Project Monitoring and Risk Management
- Establish project controls and reporting processes to monitor scope, schedule, cost, quality, risk, and performance.
- Identify project risks and develop appropriate avoidance, mitigation, contingency, and response measures.
- Monitor project dependencies and coordinate activities across municipal departments and external organizations.
- Proactively identify delays, conflicts, resource constraints, design concerns, and emerging project issues.
- Develop corrective-action and recovery plans when projects deviate from approved schedules, budgets, or specifications.
- Maintain project risk registers, issue logs, decision records, change logs, and action-item lists.
- Ensure proposed changes are properly evaluated, documented, approved, and communicated before implementation.
- Escalate significant risks, delays, budget pressures, safety concerns, or contractual issues to senior management.

Communication and Stakeholder Relations
- Serve as the primary municipal contact for assigned projects.
- Establish clear communication and reporting expectations for project teams, consultants, contractors, departments,



and stakeholders.
- Facilitate project meetings, technical reviews, public consultations, contractor meetings, and stakeholder discussions.
- Prepare regular project status reports, briefing notes, presentations, recommendations, and decision documents.
- Provide timely updates regarding project progress, budget status, risks, changes, delays, and required decisions.
- Explain technical information clearly to non-technical audiences, including residents, landowners, senior management, and Council.
- Coordinate project communications with the Municipality’s Communications department.
- Respond professionally to public inquiries and concerns related to project activities, construction impacts, access, service disruptions, and schedules.
- Build and maintain effective working relationships with internal departments, contractors, consultants, regulators, utility providers, Indigenous communities, neighbouring municipalities, and other stakeholders.
- Support public engagement and consultation processes where required

In addition, the position supports emergency response, after-hours operational needs, seasonal maintenance (including snow and ice control), and contributes to strategic planning, capital project development, and continuous improvement initiatives as part of the leadership team.

Safety Champion Expectation

Own and lead safety within your team—set the standard and hold others accountable.

Ensure all work is completed safely and in full compliance with legislation, policies, and procedures.

Actively identify hazards, correct unsafe behaviors, and prevent incidents before they occur.

Require and support reporting, investigations, and follow-through on corrective actions.

Ensure all team members are trained, competent, and working safely at all times.

Lead by example—safety is your responsibility, every day.

Education and Certifications

- Diploma in Civil Engineering Technology from a recognized post-secondary institution. - Required
- Current designation and good standing as a Certified Engineering Technologist with the Association of Science and Engineering Technology Professionals of Alberta, or eligibility to obtain the designation within an established timeframe – Required
- Lean Sigma six yellow belt training would be considered an asset.
- Change management certification would be considered an asset.
- Project Management Qualified designation or comparable project-management certification is considered an asset.
- Training or certification in construction contract administration, asset management, occupational health and safety, procurement, or municipal infrastructure is considered an asset.
- Valid Class 5 Alberta driver’s licence with an acceptable driver’s abstract. – Required

Abilities and Experience
- A minimum of five years of progressively responsible experience in project management, civil engineering technology, construction, infrastructure, or contract administration. - Required
- Experience leading in an organization that is run by a board of directors or body of elected officials – Asset
- Proficiency with computers and Microsoft Office programs, with the ability to independently create and edit a variety of documents and spreadsheets – Required
- Demonstrated experience administering construction and consulting contracts. - Asset
- Experience working with the Alberta Municipal Government Act (MGA), environmental legislation and other related legislation – Required
- Superior social, communication, and relationship management skills – Required
- Ability to work well under pressure, individually and as part of a team – Required

Interested applicants are encouraged to submit a resume in confidence to [email protected] referencing PM-2027 in the subject line. Resumes can also be dropped off at our Main Administration Office at 3000 15th Avenue Southeast, Slave Lake. This competition will remain open until a suitable candidate is hired.

The MD thanks all applicants for their interest; however, only those selected for an interview will be contacted.

📌 Project Manager (Great Slave Lake)
🏢 Municipal District of Lesser Slave River
📍 Great Slave Lake