Senior Executive Assistant Downtown Toronto, ON | Full-Time | 5 Days Onsite Base Salary: $95,000 - $105,000 + 10% Annual Bonus The Opportunity We are partnering with a large, established global organization to recruit an accomplished Senior Executive Assistant who will provide dedicated support to a senior Canadian executive. This is a high-trust, high-visibility position suited to an experienced Executive Assistant who thrives in a rapid-paced and constantly evolving environment. The successful candidate will be highly organized, technologically savvy, proactive, and comfortable staying several steps ahead of a busy executive.

What You'll Do Own a complex, fast-moving executive calendar, managing priorities, conflicts, and last-minute changes. Protect the executive’s time while accommodating key stakeholders and shifting business needs. Ensure appropriate preparation and background information is available for meetings.

Manage a high-volume inbox, prioritizing requests, tracking follow-ups, and ensuring important matters are addressed. Maintain an effective digital task-management system. Provide concise daily updates on priorities, outstanding items, and upcoming commitments.

Coordinate frequent domestic and international travel, including flights, accommodations, transportation, and itinerary changes. Anticipate travel needs and quickly resolve disruptions. Provide clear itineraries and occasional after-hours support for urgent travel or scheduling matters.





Manage expense reporting and day-to-day executive administrative support. Coordinate leadership activities and review materials for accuracy and completeness. Lead special projects and identify opportunities to streamline processes and improve efficiency.

What We're Looking For 5+ years supporting C-suite or senior executives in fast-paced corporate environments. Proven experience managing complex calendars, high-volume inboxes, and executive travel. Highly organized, proactive, and solutions-oriented, with excellent judgment and discretion.

Strong interpersonal skills with a warm, polished, and adaptable approach. Able to anticipate needs, manage shifting priorities, and thrive in a fast-paced environment. Growth mindset, strong attention to detail, and a focus on continuously improving efficiency.

Technology Skills

Advanced proficiency in Microsoft Outlook, Teams, Excel, and OneNote. Comfortable leveraging AI tools such as Microsoft Copilot to improve productivity.

Experience with digital task-management tools such as Asana, Monday.com, or ClickUp. Tech-savvy and quick to adopt new tools and processes. Hours &

Work Arrangement Monday to Friday, fully onsite in Toronto Standard hours are approximately 9:00 a.m. to 5:00 p.m.

Compensation &

Benefits Base salary: $95,000 - $105,000 + annual bonus + benefits from day 1 + retirement savings Vacation: 3 weeks

📌 Senior Executive Assistant (Toronto)
🏢 Hays
📍 Toronto